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Graduate Commencement

Information for Degree Candidates

Lewis & Clark Graduate School Commencement: Sunday, June 2, 2019

 

REQUIRED: You must apply for degree candidacy in order to be awarded your advanced degree and to participate in the commencement ceremony.

 

Lewis & Clark is a tobacco-free, smoke-free, vape-free campus.

Regalia (Cap-and-Gown)

Master’s and Educational Specialist candidates: Order your regalia from Jostens by April 19, 2019.
  • Your regalia will be shipped to you; bring your ironed regalia with you to commencement.
  • Regalia is yours to keep or it can be donated after the commencement ceremony.
  • If you would like to donate your regalia after the ceremony for use by future L&C graduate school degree candidates, please drop it off at the Council Chamber, Templeton Student Center, following the ceremony or later that week at the Graduate Registrar’s office (Rogers Hall, Room 301).
Doctoral candidates: Contact the Graduate Registrar’s Office to order your regalia.
  • Your regalia will be shipped to the registrar’s office (pickup dates and times below).
  • Your regalia must be returned to the Council Chamber in Templeton Campus Center immediately following the ceremony and reception.
Regalia Robe Bank: Contact the Graduate Registrar’s Office, for information about the graduate school’s regalia bank and the availability of donated regalia.
  • If you would like to donate your regalia after the ceremony for use by future L&C graduate school degree candidates, please drop it off at the Council Chamber, Templeton Student Center, following the ceremony or the following week at the Graduate Registrar’s office (Rogers Hall, Room 301).

PICK-UP DATES 

(Doctoral and Robe Bank)

2019 Dates/Times/Locations TBD

TIMES

LOCATIONS

Wednesday, March 14, 2018

4:30-5:30 p.m.

Rogers 218, Graduate Campus

Wednesday, May 23, 2018

2–6 p.m.

York 117, Graduate Campus

Thursday and Friday, May 24-25, 2018

8 a.m-
5 p.m.

Graduate Registrar’s Office, Rogers Hall, Room 301

June 2, 2019*
Commencement

8–9 a.m.

Council Chamber, Templeton Campus Center

*Candidates can only pick up regalia on these dates if they have prepaid online or have made advance arrangements with the Graduate Registrar.

Picking Up:  A friend or family member may pick up your doctoral regalia for you on [2019 date TBD] if they bring a signed note from you and if payment to Jostens has been made in full. 

Wearing:  Please wear your cap (tassel to the left) and gown and carry your doctoral, specialist, or master’s hood on your left arm, velvet back, point in, when preparing for the commencement procession. There will be a hooding ceremony on stage during the commencement proceedings.

Regalia Adornments

NATIVE AMERICAN STUDENTS—HONORING UNIQUE TRIBAL CULTURE

American Indian and Alaska Native students may wear regalia adornments that honor their unique tribal culture. Adornments may include eagle feathers or other culturally significant items.

HONOR CORDS

Honor cords may be provided by professional organizations or academic societies in a student’s field-of-study to indicate active participation by and membership of the student. Students should contact these organizations directly to inquire about the availability and ordering of honor cords. Honor cords do not denote GPA recognition.

AMERICANA CORDS

Americana cords are provided by the graduate school to students who have served as members of the U.S. Armed Forces. Contact the Graduate Registrar’s office for details.

STOLES, PROFESSIONAL/ACADEMIC AND HERITAGE

Students may choose to wear stoles offered by professional organizations or academic societies in their field-of-study. Students should contact these organizations directly to inquire about the availability and ordering of professional stoles.

Students may choose to wear stoles reflecting their cultural heritage, sexual orientation, or religious affiliation. Heritage stoles can be ordered by students through a variety of vendors including PrideSash.

Commencement Day Schedule for Graduates - Sunday, June 2, 2019

Regalia Pick-up - 8 - 9 a.m. (Pre-paid, Doctoral Only)

If you have not already picked up your doctoral regalia, arrive to campus between 8 - 9 a.m. and stop by the Council Chamber, Templeton Campus Center, to pick up your cap, gown, and hood. You must have pre-paid for your regalia online in order to be able to pick it up the day of commencement.

Arrival - by 9:00 a.m.

Park in the Graduate Campus or residence hall parking lots.

Regalia: Report to the staging area with your regalia.

Sunny Day: Report to STAMM Dining Hall (Templeton Campus Center), with regalia, by 9:00 a.m. for commencement check-in and line-up.

Rain Call:” If raining, the commencement webpages will be updated by 7 a.m. Sunday instructing graduates to report to Pamplin Sports Complex Trophy Hall.

Leave purses, bags, et cetera, with your guests as secure storage will NOT be available during the commencement ceremony.

Graduate Line-up - 9:00 a.m.

Stamm Dining Hall (if sunny); Pamplin Trophy Hall (if “rain call” is made—check website)

Regalia:  Wear your cap (tassel to the left) and gown and carry your doctoral, specialist, or master’s hood on your left arm, velvet back, point in, when preparing for the commencement procession. There will be a hooding ceremony on stage during the commencement ceremony.

Name Card:  When you check in, you will receive a GradImages card with your name. Hold onto the card throughout the processional and ceremony. During the hooding and awarding of degrees, as you advance up the ramp to the stage in Pamplin, you will hand the card to Becky Haas, Graduate Admissions Director, so that she can formally announce you as a candidate for graduation.

Line-Up: Student marshals (faculty) will assist graduates in lining up by degree (master’s, educational specialist, and doctoral). Once graduates are in line by degree, Liza Finkel, student marshal (faculty), will provide additional instructions. Becky Haas will be available to check the pronunciation of names.

The Processional - 9:50 a.m.

At the direction of the student marshals, graduates will march from STAMM Dining Hall to Pamplin Sports Complex, led by our guest bagpiper. Graduate faculty members and the platform party’s distinguished guests will also march in the processional. (If a “rain call” is made, the processional will be from the Pamplin Trophy Hall into the main arena.)

*Conferring of Degrees and the Hooding Ceremony

Following remarks and speeches by distinguished platform party members, including the student speaker, Graduate School Dean Scott Fletcher will present the class. He will ask all the graduates to stand, and then the graduates will be asked to come forward at the direction of the marshals to receive their degrees.

At the direction of the student marshals, graduates will move up the ramp and to the stage by degrees and rows. The student marshals will instruct each row when it is time to proceed toward the stage. After you proceed up the ramp, when you are the next graduate in line, stop at the podium of Becky Haas, Graduate Admissions Director, and give her your name card.

As soon as your name is read, proceed across the stage to the Dean or faculty member who is hooding the graduates. Turn to face the audience and the Dean or faculty member will hood you.

Next, the dean will shake your hand. Then a photographer will take your picture as President Wim Wiewel hands you your diploma. Proceed across the stage to receive the congratulations of the commencement speaker and members of the board of trustees.

Finally, proceed down the steps where another photo will be taken and you will be directed to your seat by a student marshal.

When you return to your seat after receiving your degree, you may be seated.

Special Note Regarding Handshakes and Hooding

For graduates unable to shake hands and/or to be hooded by Dean Scott Fletcher:

  • When your name is called by Becky Haas, move forward handing your hood to Associate Dean Janet Bixby and ask her to perform the hooding.
  • Once hooded, move forward to President Wiewel.
  • Accept and hold your diploma and hold it with both hands or with right hand over your heart.
  • Greet the commencement speaker holding your diploma with both hands or with right hand over your heart; optionally, shake hands with members of the board of trustees.
  • Exit the stage for photos.
  • Greet program faculty holding your diploma with both hands (or with right hand over your heart).

*In keeping with the solemnity and academic tradition of the occasion, family and friends of all ages are encouraged to watch and celebrate joyfully from their seats in the audience (or viewing the live-stream from the foyer); only the candidates for degrees, themselves, participate in the conferral of degrees and the hooding ceremony. Following the ceremony, the reception provides a wonderful opportunity for your guests to then join you in truly celebrating the momentous occasion.

Reception

A reception will be held immediately after graduation on the Manor House Circle. We hope that your family and friends will join you there. (If a “rain call” is made, the reception will be held in Stamm Dining Hall.) 

Bookstore

The Lewis & Clark Bookstore will be open on Commencement Sunday from 9 a.m. - 1:30 p.m.—in Pamplin Sports Center prior to and during the ceremony and in Templeton Campus Center following the ceremony.

  Diplomas

You will receive your diploma cover containing a congratulatory message during the commencement ceremony (diploma pick-up typically occurs after the commencement ceremony).

Diplomas may be picked up by candidates who have no academic or financial holds on the following dates (photo identification required):

Degree Date

Available for Pick-up Starting

Location

December 19, 2018

January 11, 2019

Graduate Registrar’s office, Rogers Hall, Room 301

May 17, 2019

May 29, 2019

—-

Commencement Day, Sunday, June 2, 2019, after the ceremony

Graduate Registrar’s office, Rogers Hall, Room 301

—-

Council Chamber, Templeton Campus Center

July 19, 2019

August 2, 2019

Graduate Registrar’s office, Rogers Hall, Room 301

August 23, 2019

TBD

Graduate Registrar’s office, Rogers Hall, Room 301

*Diplomas not picked up by mid-month will be mailed to the candidate’s permanent address.

 If you want a friend or family member to pick up your diploma, please provide that individual with a signed note of permission. Please notify the Graduate Registrar’s office with any change of address at gradreg@lclark.edu .

DIPLOMA COVER NOTE:  Diploma covers are presented at the commencement ceremony.  If you do not attend the ceremony and you wish to receive a diploma cover, you will need to make arrangements to pick up a diploma cover at the Graduate Registrar’s office.