The following are policies that apply across all three campuses of Lewis & Clark. Scroll down to view the full text of each policy.
- Academic Freedom in Courses and Scholarship
- Access to Higher Education
- Confidentiality of Records
- Copyrighted Material, Use of
- Freedom of Expression and Inquiry
- Human Research Subjects
- Classroom Disruption
- Disorderly Conduct
- Emergency Equipment and Procedures
- False Information
- False Reports
- Fire, Open Flame, and Arson
- Property Damage/Destruction
- Public Laws
- Religious Holiday Observance and Student Absence
- Search and Seizure
- Skateboarding and Other Recreational Activities
- Technology Resources, Responsible Use of
- Telephones, Authorized and Unauthorized Use
- Unauthorized Entry
- Violent, Threatening, Coercive, or Abusive Conduct
- Weapons on Campus
- Withdrawal of Student, Involuntary Administrative
Disability, Discrimination, and Harassment
- Disability Policy, Students
- Discrimination and Harassment
- Hate and Bias Motivated Incidents
- Sexual Conduct Policy
- Sexual Harassment
- Animal Control Policy and Pets on Campus
- Business Operations
- Closure, Institutional
- Death of a Family Member
- Governance, Participation In
- Identification Cards
- Student Organizations
- Transportation and Parking Regulations
- Visiting Privileges
College-Wide Academic Policies
Academic Freedom in Courses and Scholarship
The faculty member in the classroom, laboratory, and conference with students should encourage free discussion, inquiry, and expression. Students are free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but students are also responsible for learning the content of any course of study for which they are enrolled.
Students should expect that performance in academic settings be evaluated on an academic and professional basis. Students should be informed in advance concerning attendance policies and grading procedures of faculty members in whose classes they are enrolled. Students should be given a syllabus or equivalent description of course proceedings and expectations for each class in which they are enrolled. If students believe a final grade in a course or an academic decision affecting continuance in a degree program deviates from established practices, students have the right of appeal. The grounds for such an appeal must be procedural. Appeals procedures are published in the Academic Policies section of this handbook. Students are responsible for knowing and adhering to the principles of academic integrity as stated in the Graduate School Catalog and The Navigator.
Access to Higher Education
Any person may apply for admission to Lewis & Clark. No applicant shall be barred from admission to Lewis & Clark on the basis of race, color, age, religion, sex, sexual orientation, national origin, disability, or marital status. Any student in good standing may be granted a leave of absence from Lewis & Clark, according to current and published policies.
Confidentiality of Records
Students should expect Lewis & Clark to maintain and protect the confidential status of all personal and academic records except as directed by appropriate legal authority. Certain information is shared within Lewis & Clark for academic and administrative purposes. Such information remains confidential and is shared only as necessary.
The Family Education Rights and Privacy Act of 1974 (FERPA or the Buckley Amendment)
This legislation details students’ rights to access to educational records and restricts Lewis & Clark in the release and disclosure of those records to third parties. The full policy is available online at http://www.lclark. edu/dept/reg/ferpa. html.
Those individuals defined as students have a right to access their educational records. The Family Education Rights and Privacy Act covers two groups of Lewis & Clark students: those currently enrolled at Lewis & Clark on either a full-time or part-time basis, and former Lewis & Clark students. Educational records include files, documents, records, and other materials regularly maintained by Lewis & Clark (or a party acting for Lewis & Clark), which contain information directly related to a student.
Some information is not considered part of an “educational record” and is, thus, not open for review by the student. Confidential records in the Student Health Center, the Counseling Center, and the Chaplain’s Office are examples of this category. Other information that is not considered educational records (and thus is not open to student review) includes, but is not limited to, the following:
- Records that are maintained personally by faculty or administrators and kept in their sole possession.
- Records containing parental financial information (unless released by prior written approval of the parents).
- Records maintained by Lewis & Clark legal counsel.
Lewis & Clark should not permit access to, or release of, educational records or any personally identifiable information in them to third parties without the prior written consent of the student, except under specific conditions that include, but are not limited to, the following:
- Information may be released to officials of Lewis & Clark who have a legitimate educational interest in obtaining access to the records. Such access should be granted to persons at Lewis & Clark who are determined by the records custodian to have purposes directly related to the educational program of Lewis & Clark or the student.
- Records may also be released to officials of another institution where the individual seeks or intends to enroll.
- Access may be granted to persons who require it in connection with the student’s application for, or receipt of, financial aid.
- Legal authorities may be allowed access to educational records in order to comply with a judicial order (an attempt to notify the student is required by law before Lewis & Clark can honor such an order or subpoena) pursuant to any lawfully issued subpoena.
- Access may be granted to appropriate persons in connection with an emergency, if knowledge of such information is necessary to protect the health or safety of the student or other persons.
- Authorized representatives of the following may be allowed access to educational records for audit and evaluation of programs supported by federal or state governments:
- Comptroller General of the United States.
- The Secretary of the United States Department of Education.
- The United States Commissioner of Education, Director of National Institute of Education, or Assistant Secretary of Education.
- State educational authorities.
- The law states that, if a student is a dependent, Lewis & Clark may release educational records information (not privileged information) to parents. Lewis & Clark will evaluate individual circumstances before doing so, and will require a copy of the first page of the parent’s federal income tax return to establish the student’s status as a dependent. If educational information is properly released to a custodial parent of whom the student is a dependent, a duplicate of the released information may also be released to a natural, non-custodial parent of whom the student is not a dependent.
With the written consent of the student, Lewis & Clark may release information from educational records to third parties. If such a transfer of information is made, it should be a condition of release by Lewis & Clark that those to whom the information is released will not permit additional access to the records without written consent of the student.
This information may be released for any purpose at the discretion of Lewis & Clark. Students may withhold the disclosure of directory information by notifying the Office of the Registrar of their wish to do so. Forms requesting the withholding of directory information are available in the Office of the Registrar.
Directory information includes: name, address, telephone number, email address, photograph, dates of attendance, class, previous college(s) attended, major field of study, awards, honors, degree(s) conferred, past and present participation in officially recognized sports and activities, height and weight of members of athletic teams, and date and place of birth.
You may obtain access to most of your own educational records by making a request to the Office of the Registrar. For detailed information regarding FERPA, see the Office of the Registrar.
Copyrighted Material, Use of
The reproduction and distribution or sale of copyrighted materials for classroom use is unlawful unless (a) permission is obtained from the holder of the copyright or (b) use of the material is a “Fair Use” within the meaning of the copyright act. The unlawful use of copyrighted material in teaching or other activities at Lewis & Clark is prohibited.
Please follow this link for the process to follow to determine whether your intended use is a “Fair Use”, or to find resources to obtain the necessary copyright permissions:
You can also get to this site by going to the Watzek Library main page, clicking on “Course Reserves”, and looking down the page for the links.
Updated March 30, 2012
Freedom of Expression and Inquiry
Expression of Individuals and Student Organizations
Members of the College community are free to examine and discuss all questions of interest to them and to express opinions publicly and privately. Members of the College community should make clear that in their public expressions or demonstrations, they speak for themselves, and not necessarily for the College.
Members of the College community should recognize that there is a critical distinction between freedom of expression and freedom from responsibility. The College is committed to maintaining an environment where intellectual exploration, critical thinking, freedom of inquiry, and creative expression are valued; the College is also committed to the maintenance of an environment in which civility, mutual respect, effective communication, and accountability are integral.
Expression that in its method or content violates College policy or federal, state, or local law is prohibited.
Unreasonable interference with expression on College premises or at College events is prohibited.
Community members are permitted to exercise speech through postings in public spaces. Such postings are regulated by existing College policies (e.g. Forgery Policy, etc.), as well as College procedures that govern on what surfaces and with what substances physical postings can be made. Postings made in spaces attached to a specific person or group (i.e. office doors, personal blogs, and the like) may be removed at the discretion of the individual or group in question and must comply with any regulations imposed by the person or group.
Postings made in spaces attached to specific people or groups must still comply with existing College policies and posting procedures. These policies apply both to postings made in a physical context (on walls, doors, etc.) and electronic mediums (posts on blogs, twitter feeds, Facebook, etc.).
Postings made in spaces that are not attached to a specific person or group (i.e. common spaces, academic buildings, and the like) are only permitted on approved surfaces (e.g. bulletin boards, which are labeled according to their purpose). All postings in common spaces of this sort must be display either
- the date of the event being advertised or
- the date two weeks from time of posting or
- the posting’s expiration date
Individuals responsible for postings must remove them after the latest of those dates has passed. All postings will be removed at the end of each semester.
Postings in common spaces of this sort must comply with all posting procedures relevant to the space in question (i.e. permitted size of postings, method of affixing posting, posting approval, etc.). For information on posting in specific places on the graduate campus, please consult the Graduate Registrar’s office.
Postings rendered using sidewalk chalk are only permitted on outdoor cement or asphalt sidewalks or roadways.
Issues of Anonymous Expression
Choosing to speak anonymously does not absolve one of responsibility for the content of that speech: anonymous postings, and the people responsible for them, are still obligated to adhere to existing College policies and posting procedures. Anonymous expressions of speech may be removed at any time by any person.
Hosting Public Events
Public performances and presentations must be hosted by recognized campus groups. These groups must follow College procedures for the scheduling of speakers and other programs and assume the responsibility that the event and its conduct are appropriate to the academic community. Hosting an event does not imply approval or endorsement of the views expressed by the hosting group or the College.
Individual expression must always take place in an orderly fashion, without force or the threat of force, and in a manner which does not deliberately obstruct the orderly processes of the College. Freedom to dissent is exercised in the context of the law and of responsibility for your actions.
Student communications media shall be free of censorship and advance approval of copy. They shall have sufficient editorial freedom and financial autonomy to maintain their integrity of purpose as vehicles for free inquiry and expression. This freedom entails adherence to the Canons of Responsible Journalism, such as the avoidance of libel, indecency, undocumented allegations, attacks on personal integrity, and the avoidance of the techniques of harassment and innuendo.
Acceptance and publication of anonymous submissions by recognized campus media are at the discretion of the editor/director of each respective medium following the dictates of internal editorial policies and the Canons of Responsible Journalism. 19 Student communications media shall explicitly state that they do not speak officially for the College and that opinions expressed do not necessarily represent those of the College or the student body.
Human Research Subjects
The Lewis & Clark Human Subjects Research Committee (Institutional Review Board for federal purposes) must review and approve all research projects involving human participants, including those conducted by students, whether or not the projects are subject to federal regulation or FDA approval. No such research may be undertaken at Lewis & Clark until the Human Subjects Research Committee has granted written approval. Contact the Human Subjects Research Committee through the Dean of the College of Arts and Sciences.
Three kinds of research involving human subjects are specifically regulated by federal or state law:
1. Research which involves human subjects and is funded by the Department of Health and Human Services, including by indirect means such as fellowships.
2. Research supporting an application for FDA approval of products it regulates.
3. Research involving administration of any experimental drug (which may include established drugs used for new purposes) to a human subject.
College-Wide Conduct Policies
The College prohibits the unlawful use, abuse, sale, purchase, transfer, possession, manufacture, distribution, or dispensing of alcohol by students and employees on College property or as part of any College activity.
In accordance with Oregon law, providing alcohol to any person who is under the age of 21 or who is visibly intoxicated is prohibited. Any person under 21 years of age is likewise prohibited from possessing or consuming alcohol.
Public visible intoxication at any age is a violation of this policy; intoxication to the point of incapacitation at any age is a violation of this policy, regardless of location.
Common source containers of alcohol, such as kegs, are prohibited on campus except with prior written permission as outlined in this policy (see “Alcohol at Sponsored Events”).
The College expects that those employed by the College in any capacity will carry out their duties free from the influence of alcohol.
Alcohol may not be consumed in the course of any class, laboratory, or other activity at which attendance is required as part of a student’s course or degree requirements.
The College has established an alcohol awareness program to inform members of the College community about: the dangers of alcohol abuse; the College policy on alcohol use; available alcohol counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed for violations of this policy.
The College encourages students and employees who abuse alcohol to seek appropriate assistance.
Alcohol in Private Spaces
A “private space” is defined as a student’s room in a residence hall.
Participants in a gathering that takes place in a private space, and that space’s occupants, are responsible for abiding by federal, state, and local laws and College policies. Providing alcohol to a person under 21 years of age, the consumption of alcohol by a person under 21 years of age, the possession of alcohol by a person under 21 years of age, or hosting an event where such activities occur is prohibited in private spaces. Persons under 21 years of age are not permitted to host events involving alcohol in private spaces.
Common source alcohol containers (e.g. kegs, vats, etc.) and the devices commonly known as beer bongs are prohibited in private spaces.
Alcohol in Public Spaces
A “public space” is defined as any location on campus other than student residential rooms. Public places include but are not limited to hallways, kitchens, lounges, bathrooms, and study rooms in residential facilities, campus grounds, athletic fields, student organization offices and facilities, and all other College buildings, grounds, and vehicles.
Alcohol may only be served or consumed in public spaces at a registered event, with prior approval from the authorized official for the College of Arts of Sciences (Dean of Students), the Graduate School of Education and Counseling (Dean), or Northwestern School of Law (Associate Dean) and in accordance with applicable policies and procedures (see “Alcohol at Registered Events”).
Lewis & Clark College prohibits any person from carrying open containers of alcohol in public spaces, outside of specifically approved areas at registered events.
Confiscation of Alcoholic Beverages
College officials may confiscate alcohol from
- any person under 21 years of age
- any person distributing alcohol to any person under 21 years of age
- an individual who cannot provide proof of legal age,
- any person who is distributing alcohol to any person who cannot provide proof of legal age
- any person who is visibly intoxicated
- any person who is distributing alcohol to any visibly intoxicated person
- any person violating College alcohol policy or federal, state, or local law
- any room or event where alcohol is present in contravention of College policy or federal, state, or local law.
Alcohol at Registered Events
- All members of the Lewis & Clark community and guests, and the hosts of any on-campus or College-affiliated activity or social event at which alcoholic beverages are served, must abide by all applicable laws, policies, and procedures.
- Alcoholic beverages at registered events may be served or consumed under certain circumstances in designated public spaces only, with prior approval from the authorized official for the College of Arts of Sciences (Dean of Students), the Graduate School of Education and Counseling (Dean), or Northwestern School of Law (Associate Dean), who will confer with the appropriate building manager or other person administratively responsible for the building in which the event will be held.
- Only currently registered students at least 21 years of age may register a student- affiliated event that includes alcohol. Proof of age may be required.
- If facilities are rented to groups not formally affiliated with the College, group representatives are required to follow the policies and procedures as outlined in this document.
- Registered events can only occur between regular hours of operation, unless other provisions are approved in writing.
- No one may sell or distribute alcoholic beverages without a license from the Oregon Liquor Control Commission. Sale in this context is broadly defined to include any charge or fee for service, membership, admission, cups, club dues, donations, beverages, etc.
- If money is to change hands in any way, even indirectly, event planners must consult with the Dean of Students, Dean of the Graduate School of Education and Counseling or the Associate Dean of the Law School in advance of the planned event.
- Student fees at the College of Arts and Sciences may not be used to purchase alcoholic beverages.
- Scheduling, licensing with OLCC, and other considerations determine how much time is necessary for planning. No proposal will be considered that is submitted less than two weeks prior to the planned event, as the licensing process with the State of Oregon and the City of Portland requires 10 days notice.
- Special dispenser’s permits for the service of beer and/or wine cost $10 (each type of beverage) and require 10 working days lead time for OLCC to process the application.
- If registration is denied, the reasons for the denial will be provided in writing upon request.
- Alcohol may not be the sole focus of the event.
- Advertised events involving the distribution of alcoholic beverages must be approved before publicity is distributed.
- Non-alcoholic drinks (excluding mixers) must be made available in quantity, prominence, and accessibility at least equal to that of the alcoholic beverages to be served.
- Food in sufficient quantity must be available for the number of guests anticipated whenever alcoholic beverages are to be served. Event planners must consult with the Dean of Students/designate, the Dean of the Graduate School of Education and Counseling, or the Associate Dean of the Law School to determine whether the quantities of food under consideration will be sufficient.
- Consumption of alcohol will be confined to the designated public place that has been reserved and approved for the function. The area where alcohol is to be consumed must be clearly marked and controlled, with monitored entrances/exits. Any change in location requires filing an amended registration form. Lewis & Clark College prohibits persons from carrying open containers outside of approved areas.
- An event’s host must not consume alcohol during the event and must remain sober for the duration of the event. At the discretion of the Campus Events Office, an event of sufficient size may be required to have multiple individuals fulfilling this and other host responsibilities.
- An OLCC certified server must be present to dispense drinks. The server is responsible for checking proof of legal age for anyone who wishes to drink alcoholic beverages. When in doubt, do not serve.
- All members of the Lewis & Clark community and their guests possessing alcoholic beverages must be prepared to show legal proof of age on request from event hosts, OLCC servers, and College officials.
- A copy of the approved registration form (and, if applicable, the OLCC special events permit) must be posted in a readily visible place (i.e., in close proximity to the place where alcohol is likely to be present) at all registered events for the duration of the event.
- The organizers/hosts of any on-campus gathering where alcohol is to be distributed are responsible for assuring compliance with this policy. Campus Safety will render assistance if necessary.
- If alcohol is in the possession of event attendees who cannot provide proof of legal age, or is being distributed to those under legal age, representatives of the hosting organization must take appropriate action, which must include confiscation of alcoholic beverages or discontinuance of service.
- Campus Safety officers or other authorized College staff members may terminate the event if they determine that the event does not adhere to these regulations.
- The area used for an activity at which alcohol is served or consumed must be cleaned by users immediately following the activity unless an alternative written arrangement has been made. This includes removal of all alcohol from public areas. The hosting organization is responsible for damages and cleaning expenses.
Note: For further information on this policy and the procedures described, please consult with the Dean of Students at the College of Arts and Sciences, the Dean of the Graduate School, or the Dean of Northwestern College of Law.
Disruptive class behavior is unacceptable. Disruptive class behavior is behavior which, in the judgment of the instructor, impedes other students’ opportunity to learn and which directly and significantly interferes with class objectives. Should such behavior occur, the instructor will request the student to leave class and will refer the matter to the appropriate department chair. Permission to return to class will be granted only after the student meets with the department chair and signs a contract agreeing to appropriate ameliorative action. If the disruptive behavior continues, the instructor may direct the Registrar to drop the student from the course. Students wishing to appeal an administrative drop for class disruption may do so by following the Appeal Review Process outlined in the Academic Policies section of this handbook. In such cases, students will continue to be barred from class until the appeal review committee renders its decision. Instructors are encouraged to refer to this policy in syllabi and to establish clear classroom behavior expectations. This policy may not be used to inhibit legitimate classroom dissent or discussion with the course instructor or other students.
Failure to comply with requests or directions of Lewis & Clark officials (faculty, administrative and Campus Living staff, community standards officers), or law enforcement officers acting in performance of their duties is prohibited. Includes failure to identify oneself properly to these persons when requested to do so and reasonable requests for students to meet appointments in administrative or faculty offices and at disciplinary investigations and hearings.
Loud, aggressive, or other behavior which disrupts or obstructs the orderly functioning of Lewis & Clark or disturbs the peace and/or comfort of person(s) on campus, on Lewis & Clark-owned or controlled property, or at Lewis & Clark-sponsored or supervised functions is prohibited.
Use, possession, cultivation, manufacture, promotion, sale, and/or distribution of narcotics or other controlled substances, including sharing with friends, except as expressly permitted by law, is prohibited. Distribution of controlled substances includes any method of providing another with the controlled substance, regardless of whether or not money changes hands (e.g. selling, sharing, gifting, etc.). Paraphernalia related to illegal drugs or any other items containing illegal residue are prohibited on campus and will be confiscated and destroyed. Use, sale, distribution, and/or possession of prescription drugs prescribed to another is also a violation of this policy.
The College expects that those employed by the College in any capacity will carry out their duties free from the influence of drugs.
Drugs may not be consumed in the course of any class, laboratory, or other activity at which attendance is required as part of a student’s course or degree requirements.
The College has established a drug awareness program to inform members of the College community about: the dangers of drug abuse; the College policy on drugs use; available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed for violations of this policy.
The College encourages students and employees who use illegal drugs or who abuse alcohol to seek appropriate assistance.
The Drug-Free Workplace Act of 1988 requires that any employee of the College community who has been convicted of a violation of the statute involving illegal drugs shall notify the director of human resources within five days of the criminal conviction if the conduct giving rise to the conviction occurred on campus or while the member was in activities sponsored by or connected to the College. The College should then make any reports to government agencies that may be required by law.
Emergency Equipment and Procedures
Tampering with, damage of, or intentional misuse of emergency devices or blocking of fire exits or other means of impeding traffic is prohibited. Use of fire escapes, ground level fire doors, fire hoses and extinguishers, and alarm equipment in non-emergency situations is prohibited. Failure to comply with fire drill procedures or emergency building evacuation is prohibited.
Furnishing false information to any Lewis & Clark official, faculty member, administrative office, or conduct body is prohibited.
Intentionally initiating or causing to be initiated any false report, warning or threat of fire, explosion or other emergency on Lewis & Clark premises or at Lewis & Clark-sponsored activities is prohibited.
Fire and Open Flame
Ignition of fire in an unauthorized location or an unauthorized manner is prohibited. Acts which result in the ignition or potential ignition of a fire which causes property damage, or which could be reasonably expected to cause damage are prohibited. Aiding another in such acts is prohibited. Open flame or embers of any kind (e.g. candles, lanterns, incense sticks, lit coals, etc.) are prohibited in College buildings, unless specifically approved by College officials. For details on College policies regarding smoke, see “Smoking Policy”.
Fire, Open Flame, and Arson
Attempting, committing or aiding the intentional commission of an act which results in a fire being ignited which causes damage, or is intended to cause damage, to the property of Lewis & Clark, to the property of another student, or to personal property is prohibited.
Fireworks are illegal and their possession or use is prohibited on campus.
Forgery, alteration, falsification, or misuse of any instrument of identification, document, record, or is prohibited. This includes—but is not limited to—records pertaining to admission, registration, financial aid, student discipline, academic, health records, parking tickets, student employment, and state or federal ID.
Any act to defraud Lewis & Clark or member of the community is prohibited.
Intentionally defacing public and/or private property is prohibited and is defined as a crime (criminal mischief) under Oregon statute. Lewis & Clark will minimize damage to buildings and grounds by adhering to a procedure which provides for the timely removal of graffiti on interior and exterior surfaces by Facilities Services personnel. Lewis & Clark community members are encouraged to immediately report locations of observed graffiti to Lewis & Clark officials
Any act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization is prohibited.
Intentionally interfering with the freedom of expression of others on Lewis & Clark’s premises or at Lewis & Clark-sponsored activities is prohibited.
Interference with College Investigations
Interfering with administrative procedures, or disciplinary proceedings, such as those conducted by the Office of Campus Safety and the Dean of the Graduate School of Education and Counseling or designate is prohibited.
Interference with community standards
Verbal or physical threats and/or intimidation of a member of a conduct body and/or a witness in a disciplinary proceeding prior to, during, and/or after a conduct proceeding is prohibited. Influencing or attempting to influence another person to commit an abuse of community standards is prohibited. Attempting to influence the impartiality of a member of a conduct body prior to, and/or during the course of, the conduct proceeding is prohibited.
Unauthorized possession, duplication, or use of keys to any Lewis & Clark premises is prohibited.
Throwing, discarding, placing, or depositing litter in Lewis & Clark buildings or on campus grounds, except in receptacles provided for such purposes, is prohibited.
Activities inconsistent with posted quiet hours in residence halls and academic buildings or which violate City of Portland noise ordinances is prohibited.
Obstruction of the free flow of pedestrian or vehicular traffic on Lewis & Clark premises or at Lewis & Clark-sponsored or supervised functions is prohibited.
Intentionally destroying or damaging or intending to destroy or damage the property of others on Lewis & Clark’s premises or at Lewis & Clark-sponsored activities is prohibited. This includes the projection or dropping of any object or material which could cause injury or damage to persons or property.
Violation of federal, state, or local law on Lewis & Clark’s premises or at Lewis & Clark- sponsored or supervised activities is prohibited.
Religious Holiday Observance and Student Absence
Lewis & Clark students of all faiths are encouraged to observe important religious holidays within their own tradition. However, Lewis & Clark recognizes that on some occasions schedule conflicts can arise which may result in a student missing classes, exams, registration or other required academic activities.
The following guidelines are provided to all students who wish to miss a required academic activity in order to observe a religious holiday:
- Class or exam absences are primarily a matter between the individual instructor and student. While LC faculty members are encouraged to show flexibility when dealing with students who are committed to observing religious holidays, it is entirely up to the student to communicate this need to the instructor and to make appropriate arrangements.
The student is responsible for notifying the instructor ahead of time that she/he will be absent because of the religious holiday. At that time the instructor may suggest any make-up work the student may need to do as a result of the absence.
- When scheduling conflicts arise between registration and a religious holiday, the student should notify the registrar directly and the registrar will make alternative arrangements with the student. It is the student’s responsibility to give the registrar adequate notification (no less than one week) in order to make alternative arrangements.
- The Dean of the Chapel will make available to faculty, staff and students a list of significant religious holidays at the beginning of each year. Students are encouraged to contact the Dean of the Chapel if they have any questions about religious holiday observance and these guidelines.
Search and Seizure Policy
If Campus Safety officers have reason to believe that campus policies/procedures or public laws are being violated by a campus community member on campus, and that evidence of those violations is on the person, inside personal containers (including, but not limited to, backpacks and purses) or vehicle/s, Campus Safety officers have the right to search the individuals and may require the possessor to display the contents of those containers or vehicle/s. Campus Safety officers may take whatever reasonable steps are deemed necessary to prevent the destruction or removal of such evidence from the area.
Skateboarding and Other Recreational Activities
Certain recreational activities, including skateboarding, longboarding, cycling, and slacklining are permitted on the Lewis & Clark campus in specific locations by Lewis & Clark students only, with the understanding that these activities may be restricted to hours which do not conflict with the normal class schedule.
Students using skateboards for the purpose of performing tricks or other artistic expression will primarily use the cement area in front of Pamplin Sports Center and will limit skateboarding activities to late afternoon hours (after 4 p.m.) and on weekends. Skateboarders will not use this area during scheduled athletic events. Skateboarding is not permitted in/on locations that could cause damage to college property.
Those using longboards and skateboards as transportation are not restricted as to time and place. They are, however, cautioned against boarding at high rates of speed in areas frequented by pedestrians and motor vehicles. Boarding on city streets, particularly while also engaged in activities like listening to iPods, etc., is a violation of the Oregon Vehicle Code and could result in a citation.
Cycling is restricted to designated streets/sidewalks and maintained pathways on campus, and riders shall yield to pedestrians. Cycling is not permitted on stairways.
Slacklining is allowed on campus. However, the line may not be elevated to a height more than three feet, and only Douglas Fir trees with a diameter greater than one foot may be used to support the line.
No parkour type activities utilizing college buildings, structures, equipment, or vehicles are allowed.
Highlining and rappelling are not permitted on campus.
Students involved in listed recreational activities will be responsive to requests from College officials to cease their activities should their recreation become problematic in a particular area. They will also assist Campus Safety officers in communicating to non-students that such activities on the College campus are restricted to current Lewis & Clark students. Campus Safety will enforce this policy and continue to work with LC students to insure that these activities remain safe, not only for participants, but also for pedestrians who may be in the area.
The College strongly recommends that students involved in these recreational activities use appropriate safety equipment including helmets, kneepads and elbow pads as necessary. The College supports these recreational activities by members of the Lewis & Clark community when these activities can be done safely and when those involved respect the multiple use of designated areas.
Lewis & Clark students involved in recreational activities are also encouraged to utilize other designated recreational areas within the Portland community and through club-organized and ASLC-sponsored activities, both on their own and in concert with other organized club sports.
These recreational activities all have inherent risks, mostly associated with falling with the potential result of bruises or scrapes, and in more serious falls, broken bones and dislocated joints, and in the most serious cases permanent injury and possibly even death. The College’s position regarding participation in such activities is that the participant does so at her or his own risk. Participants are responsible for conducting these activities in a safe manner and will be responsible for any injuries to bystanders or damage to property caused by their activities.
Failure to conduct these activities in a safe manner shall be considered a violation of this policy.
Lewis & Clark College takes seriously its obligation to provide a safe, healthy environment for all community members and guests. The institution acknowledges and supports the findings of the Surgeon General that tobacco use in any form, active and/or passive, is a significant health hazard. The institution further accepts that environmental tobacco smoke has been classified as a Class-A carcinogen, and that there is no safe level of exposure to environmental tobacco smoke.
The Oregon Smokefree Workplace Law informs the institution in its response to the public health threat of tobacco smoke. With this in mind, and to support the health of our community, Lewis & Clark restricts smoking to only those designated smoking areas located throughout campus. Individuals (including guests) are not permitted to smoke in any other area of campus, including in college buildings, in private vehicles on College property, on sidewalks, in parking lots, in recreational areas, and in other outdoor areas. This policy applies to all events on Lewis & Clark property. Smoking is also prohibited in college vehicles.
- Smoking includes the inhaling, exhaling, and burning of any product, including, but not limited to, tobacco cigarettes, clove cigarettes, herbal cigarettes, cigars, pipe tobacco, and hookah shisha. Smoking of illegal drugs is governed by the Alcohol and Drugs policy.
- Individuals using designated smoking areas must extinguish smoking materials before exiting the area. Smoking materials must be disposed of properly. Improper disposal includes littering and any behavior which creates a fire hazard.
- Individuals may request an exemption from this policy related to cultural or religious ceremonies or events. All such exemptions must be approved in writing in advance by the Associate Dean of Students/Director of Multicultural Affairs, however appropriate school-specific contacts will have the opportunity to provide counsel in this process. Application forms for such exemptions may be obtained from this office.
- All community members are encouraged to support the community by assisting in the enforcement of this policy. Assistance can include providing education and verbal warnings.
- When individuals have made it readily apparent, through repeated violations and/or repeated failure to heed requests, that they are not open to complying with this policy, community members may contact Campus Safety for assistance. In situations where Campus Safety has been involved, officers will have discretion as to how to enforce the policy, and should consider the totality of the circumstance in which a violation occurs. Officers may issue citations to violators.
- Compliance with Lewis & Clark policies and regulations is considered a standard part of job performance for all employees. Repeated failure by employees of the College to abide by these policies and procedures should be addressed through discussion between the employee and his or her immediate supervisor (e.g., clarifying this policy, outlining available resources and helping the employee to develop a strategy for compliance) and, if necessary, disciplinary action.
- If a violation of these rules is committed by a Lewis & Clark student or employee, a citation may be issued. Citations will be associated with a $25 fine. Fines will be posted to the offender’s student or employee account in Student and Departmental Account Services. A fine which is dismissed through the appeals process will be reversed from the individual’s account.
- Persons cited for violating this policy may submit a written appeal to the Smoking Fine Appeals Team within one week of the citation. After a brief adjudicative procedure, the appeals team (consisting of the Director of Campus Safety, one other employee, and a student) may sustain, dismiss, suspend, or reduce the fine. Appeal forms are available online and in the Campus Safety Office.
Solicitation of resources (e.g. money, donations in kind, etc.) or distribution of literature for external organizations is not permitted on campus except as authorized by College officials. All door-to-door solicitation is prohibited.
Technology Resources, Responsible Use of
Lewis & Clark provides the campus community with technology resources for the purposes of teaching, learning, scholarly research and administrative tasks. Available resources include, but are not limited to, software, hardware (including telephones, computers, and media equipment) either owned or leased by Lewis & Clark, and the expertise of staff in Information Technology and other institutional offices. The following policy applies both to users of Lewis & Clark equipment and to owners of personal equipment that is connected to the data or telecommunications infrastructure of Lewis & Clark.
The use of technology resources provided by Lewis & Clark for purposes other than teaching, learning, scholarly research, and the institution’s administrative functions may be terminated if it interferes in any way with those primary endeavors.
Many of Lewis & Clark’s technology resources are shared with the entire campus community. Individuals using those resources should be considerate of the needs of others and do nothing to impede others’ use of the same. Examples of such impediments include, but are not limited to:
- Activities that obstruct usage or deny access to others
- Activities that compromise privacy
- Activities that could be considered harassing
- Activities that could be considered libelous
- Attempting to “hack” into any computer either at Lewis & Clark or elsewhere
- Activities that violate copyright laws
- Activities that violateLewis & Clark policies and procedures
- Destruction or alteration of data or information belonging to others
- Activities that violate local, state, or federal laws
- Unauthorized use of computer accounts
- Impersonating other individuals
- Creating, using or distributing virus programs or programs that attempt to explore or exploit network security and/or other vulnerabilities
- Attempts to capture or crack passwords or break encryption protocols
- Allowing anyone else to use one’s account(s)
- Extensive use of resources for private or personal use
- Use of Lewis & Clark-owned technology resources for personal gain
- Use of Peer-to-Peer (P2P such as KaZaA, Grokster, etc.) software to share files that hold a copyright (i.e. music, movies, games, software, etc.)
Individuals wishing to provide information on Lewis & Clark-supported information system—including, but not limited to the Campus Wide Information System (World Wide Web), USENET, and e-mail—or through connections to the institution’s data or telecommunications infrastructure must comply with the following requirements:
- All information must contain either the name or electronic mail address of the person making the information available. Anonymous use of technology resources is not permitted. For example, in the case of active information such as e-mail, the FROM: field must contain the e-mail address of the person sending the mail. Passive information, such as that found on the WWW, must contain the e-mail address of the author, owner, or sponsor of that page at the bottom of the page.
- All information must carry a date indicating when the information was made available. For information made available actively, as in the case of e-mail, the date would appear in the DATE: field. For passive information, as in the case of the WWW, the date would appear at the bottom of the page, preceded by an indication that this is the posting date.
- Web space provided by Lewis & Clark and using its domain name (lclark.edu) and any other Lewis & Clark-owned technology resource must not be used for fund raising, advertising or running a for-profit or not-for-profit business.
The Information Technology Staff is dedicated to the implementation of new technologies and enhancement of existing ones in support of Lewis & Clark’s mission. It is not a monitoring agency. Nevertheless, files, e-mail messages and other information that use or are stored on Lewis & Clark-owned technology resources should not be considered private or secure. Such information may be subject to legal subpoenas, search warrants, or audits. In the course of maintenance, systems administrators are expected to treat information they encounter as confidential. If, however, they encounter information or files that suggest illegal activity, they are required to report such discoveries to the appropriate authorities. When electronic files are accessed or viewed by systems administrators, the owner will be notified except when a violation of law is suspected.
Engaging in any activity that violates this policy can result in an immediate loss of access privileges. If such activities also violate other Lewis & Clark policies, including the academic honor code, or local, state or federal laws, they may be reported to the appropriate campus office for resolution. Such cases may result in consequences as serious as suspension or dismissal from Lewis & Clark as well as prosecution by outside authorities.
With the evolving nature of resources and load, specific changes or additions to these policies may occur from time to time. These changes will be made available via the Responsible Use of Information Technology section of the Information Technology web site. It is the responsibility of each individual who uses the technology resources of Lewis & Clark to be familiar with and abide by all current operational policies.
The use of any technology resource of Lewis & Clark implies acceptance of ALL current operational policies.
If you suspect any violations of this policy, please contact the Chief Technology Officer at 768-7020.
Telephones, Authorized and Unauthorized Use
Lewis & Clark switchboard is attended by a PBX operator during normal working hours throughout the year. In addition, students also provide coverage evenings and weekends during the academic year. The law school has a separate switchboard, which may be reached from the upper campus by dialing “6” and then “0.” The law school switchboard is open from 8:30 a.m. to 5 p.m. weekdays.
Attempted or actual theft and/or damage to Lewis & Clark property or property of students, other members of the Lewis & Clark community, or others legitimately using Lewis & Clark property is prohibited.
Unauthorized entry into, or use of, Lewis & Clark premises or equipment, including unauthorized roof access, including the Tennis Bubble, is prohibited.
Violent, Threatening, Coercive, or Abusive Conduct
Lewis & Clark is committed to maintaining a safe and healthy environment for all faculty, staff and students, and will not tolerate any form of violence, abusive behavior, intimidation, or coercion committed by or against any member of its community. All reports of violence or abusive behavior will be taken seriously by members of this campus community.
Violence and abusive behavior include any attempted, threatened, or actual conduct that endangers or is likely to endanger a person’s health or safety, or that would reasonably cause a person to feel that their health or safety would be at risk. Accidents do not constitute violent, abusive, or threatening conduct. Also, reasonable discipline and counseling are not included under this policy even though an employee or student may take offense.
Examples of violence and abusive behavior violating this policy include but are not limited to the following:
- Slapping, punching or otherwise physically attacking a person.
- A direct or implied threat of harm or hostile behavior that creates a reasonable fear of injury to another person or unreasonably subjects another individual to emotional distress.
- Brandishing a weapon or an object, which appears to be a weapon in a threatening manner.
- Intimidating, threatening, or directing abusive language toward another person.
- Stalking, which is a pattern of repeated harassment, unwanted attention, and/or contact, including but not limited to:
- Following or laying in wait for a person
- Repeated unwanted, intrusive, or frightening communications from the perpetrator by phone, mail, and/or e-mail
- Damaging a person’s property
- Making direct or indirect threats to harm the a person, their family members, their friends, or their pets
- Repeatedly sending the a person unwanted gifts
- Intentionally damaging Lewis & Clark property or the property of a member of the Lewis & Clark community or a visitor.
- Committing acts motivated by, or related to racial or sexual harassment or domestic violence.
Any individual who experiences or witnesses violence, threats of violence, or harassing behavior violating this policy or who has reason to suspect that these acts or behaviors are occurring should immediately notify a supervisor, Campus Safety Officer, or the Director of Human Resources.
Confidentiality will be maintained to the extent possible but it is not guaranteed. Retaliation or harassment against a person making a report in good faith will not be tolerated and may result in disciplinary action.
Weapons on Campus
The presence of weapons on campus poses an unacceptable risk to the health and safety of all members and guests of the Lewis & Clark community. It is the policy of Lewis & Clark to prohibit illegal or unauthorized possession of weapons, explosives, or dangerous chemicals on Lewis & Clark’s premises. For the purposes of this policy, the definition of a weapon is:
- Any item or instrument described as a weapon in Oregon, Multnomah County, and/or the City of Portland statutes and ordinances;
- Any instrument, article, or substance which is specifically designed for and presently capable of causing death, incapacitation, or serious physical injury;
- Any item used to harass, threaten, intimidate, assault, or batter; and
- Any item Lewis & Clark deems dangerous.
This includes but is not limited to firearms, ammunition, paintball guns, airsoft guns, explosive devices (both incendiary and chemical), knives having a blade that swings into position by force of a spring or centrifugal force (commonly known as switchblades, any knives (other than pocket knives) with blades longer than three and one half inches, metal knuckles, straight razors, blackjacks, saps, sap gloves, koshes, bludgeons, martial arts stars, and weapons of the type commonly known as nunchukas. Anyone who observes someone on the Lewis & Clark campus violating this policy should immediately report the incident to the Campus Safety Office by dialing (503) 768-7777. The complainant should be prepared to provide the Campus Safety Office with any relevant information that caused them to observe the violation.
Withdrawal of Student, Involuntary Administrative
A student may be subject to involuntary administrative withdrawal from Lewis & Clark if the student poses a danger of causing psychological or physical harm to self or others. A student may also be withdrawn for threatening or causing property damage or impeding lawful activities of others.
A student who is being administratively withdrawn will have an informal hearing before the Dean of the Graduate School of Education and Counseling or designate. A student may be asked to be evaluated by a psychologist or psychiatrist and the results of such an evaluation will be used as a basis for decision-making during the hearing. The student may be assisted by a family member, faculty member, mental health professional, or counsel. Whenever possible, relevant faculty members, students, Lewis & Clark mental health professionals, and other Lewis & Clark staff persons should attend the hearing. A hearing may be held without the student being present if he or she refuses or is unable to attend. The Dean or designate shall prepare a written decision and forward it to the student within five days of the hearing.
Disability, Discrimination, and Harassment Policies
Disability Policy, Students
To promote maximum access to the educational experience at Lewis & Clark, community members are asked to be sensitive to the needs of students with physical, psychological or learning disabilities in the scheduling of rooms, the conduct of examinations and course evaluations, etc. Lewis & Clark provides accommodation to students with disabilities under Public Law 9312, known as the Rehabilitation Act of 1973 (Section 504), and ORS 659.150. Assistance and advice about any problems should be sought from the Office of Student Support Services.
Lewis & Clark College is committed to serving the needs of its students with disabilities. Professional staff in the office of Student Support Services ensure that disabled students receive all of the benefits of a comprehensive selection of services, and a formal Student Disability Grievance Procedure provides prompt and equitable resolution of any complaints arising out the College’s responsibilities under the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, and other pertinent federal, state, and local disability anti-discrimination laws.
Lewis & Clark recognizes disabilities that include mobility, sensory, health, psychological, and learning disabilities, and provides reasonable accommodations once the disability is adequately documented. While Lewis & Clark’s legal obligations only extend to disabilities of a substantial and long term nature, it is also the College’s practice to honor reasonable requests for accommodations for temporary disabilities such as a physical injury, illness or pregnancy.
It is the responsibility of the student to make his or her disability and needs known in a timely fashion and to provide appropriate documentation and evaluations to support the accommodations the student requests. A student with a disability who requires accommodations must notify the Director or Assistant Director in the office of Student Support Services (in the case of undergraduate and graduate students) or the Associate Dean for Academic Affairs (in the case of Law School students) of his or her desire for accommodations as soon after admission as possible. Students should not assume that this information is known to either of these offices because the student’s application indicated the presence of a disability. Once the College has been notified and specific accommodations are requested and appropriately documented, the College works with the student to obtain the approved accommodations to ensure the student has the best possible opportunity to succeed.
The procedures for obtaining accommodations differ among the Northwestern School of Law, the College of Arts and Sciences and the Graduate School of Education and Counseling. However, the services each offers are quite similar and the procedures are all intended to effectively provide for the appropriate needs of the student with disabilities within the structure and policies of each school.
Undergraduate Students and Graduate Students
Requests for accommodations should be routed through the Student Support Services office located in the Albany Quadrangle building on the undergraduate campus.
Documentation of Disabilities
Lewis & Clark will honor requests for reasonable accommodations only for adequately documented disabilities except as provided below. The assessment documentation must provide data that supports the requests for any academic adjustments and must be submitted to the Director of Student Support Services. In the event that a student requests an academic adjustment or accommodation that is not supported by the assessment documentation, or if the initial diagnosis is incomplete or inadequate to determine the extent of the disability, Lewis & Clark will provide accommodations on an interim basis for a reasonable amount of time while more detailed or timely documentation is being sought. For learning disability or ADHD testing, Student Support Services can make arrangements with independent test specialists to come to campus for testing; Lewis & Clark’s health insurance provider will cover most of the cost of the testing if the student has purchased such coverage. Otherwise, the cost of obtaining professional assessment and documentation is borne by the student. Proper documentation includes the following:
- Physical Disabilities:
The documentation must reflect the student’s present level of functioning in regard to the major life activity that is impaired.
- Learning Disabilities:
The student is responsible for providing professional testing and evaluation results which reflect the individual’s present level of processing information and present achievement level. Documentation verifying the learning disability must:
(A) be prepared by a professional qualified to diagnose a learning disability, including but not limited to a licensed physician, learning disability specialist and/or psychologist;
(B) include the testing procedures followed, the instruments used to assess the disability, the test results, and a written interpretation of the test results by the professional;
(C) reflect the individual’s present level of functioning in the achievement areas of reading comprehension, reading rate, written expression, writing mechanics and vocabulary, writing, grammar, auditory processing, mathematical/nonverbal reasoning and spelling;
(D) reflect the individual’s present level of functioning in the areas of intelligence and processing skills.
- Psychological Disabilities:
If a student has a psychological disability that affects academic performance or takes medication which causes a similar effect, documentation from a psychologist or medical doctor is required which details the effects of the disability and/or the medication on the student’s academic performance.
Reasonable accommodations may include but are not limited to course load modifications, exam accommodations, readers, interpreters, notetakers, alternative textbook formats, and additional time to complete assignments. Students may request specific accommodations, as can the professional health care providers who verify the disability. However, Lewis & Clark staff will have the responsibility for making the final decision on accommodations. This decision will be made on the basis of the documentation provided and the requirements of the academic program. Accommodations will not be considered reasonable if they would fundamentally alter the purpose or goals of the program.
* Accommodations are also sometimes referred to as “auxiliary aids.”
Arranging for Approved Accommodations
The Director or Assistant Director of Student Support Services must approve accommodations for a disability. Once accommodations are approved, Student Support Services staff will notify faculty of the requested and approved accommodation arrangements. In each case the professor will receive written notice of the accommodations that have been requested and approved, if the student gives permission for the professor to be notified.
In the case of a student with a documented learning disability, the Director or Assistant Director of Student Support Services will complete an official Notice of Disability form, which details the appropriate accommodations for that student. Each semester, the Notice will be sent to instructors at the written request of the student. In all other cases of a documented disability, a letter will be sent to each professor at the student’s request that will explain the accommodations that have been approved by Student Support Services for that particular student. If faculty have questions about granting accommodations not mentioned in a Notice or Letter of Disability, they are encouraged to contact Student Support Services.
All approved accommodations will be implemented as soon as possible by the Student Support Services office. However, students are strongly encouraged to make accommodation requests to that office as early in the semester as possible. This affords each professor the opportunity to plan for the implementation of appropriate accommodations. In particular, exam modification requests should be made to Student Support Services at least one week in advance (two weeks in the case of final exams) to allow time to work out appropriate arrangements.
If a faculty or staff member is hesitant to comply with the requested accommodations because of concerns regarding alteration of the academic program or standards, Student Support Services staff will attempt to work out arrangements which will best meet the needs of the instructor, the student and the College. If agreement between the Director and the faculty member cannot be reached, the matter will be appealed by the Director of Student Support Services to the appropriate department chair or dean.
II. DISABILITY GRIEVANCE PROCEDURE
Complaints Against Faculty, Staff or Other Employees of Lewis & Clark College
In the event a student believes that the procedures described in the Student Disability Policy have not been followed properly or feels that any action has been directed against him or her because of a disability or perception of a disability by a College faculty or staff member, the student may (1) attempt to resolve the matter informally or (2) immediately file a formal grievance, at the option of the student.
To resolve the matter informally, the student should first meet with the Coordinator of Student Support Services or the Associate Dean of Academic Affairs for the Law School, as appropriate, to see if the matter can be resolved. If the student has concerns about meeting with either of these people, he/she can meet with the appropriate department head or dean of the division concerned, and that person will try to resolve the matter.
If the student chooses to file a formal grievance, the following steps should be followed:
- The student shall file a formal grievance within 180 calendar days after the complainant becomes aware of the alleged violation. The student shall file the complaint in writing to the Dean of the Graduate School, the Dean of the College of Arts and Sciences, or the Dean of the Law School, as appropriate. The complaint shall contain the name and address of the person filing it and a brief description of the alleged violation of the Americans with Disabilities Act or of Section 504 of the Rehabilitation Act of 1973 or other appropriate law.
- The official to whom the complaint is submitted shall convene a committee within two weeks of receiving the complaint unless prohibited by unusual circumstances. The committee shall be made up of two faculty members who have not had the student in class, the appropriate Dean, the Associate Dean of Students/Director of Wellness Services & Chief Psychologist, or another disinterested professional familiar with the type of disability involved.
- The committee shall hear testimony or receive written testimony from the student; Student Support Services staff or Associate Dean of Academic Affairs for the Law School, as appropriate; the relevant faculty or staff member(s); and other knowledgeable people. The student has the right to ask for testimony from any faculty or staff whom he or she deems relevant to the case.
- After hearing testimony and/or reviewing pertinent documents, the committee shall report its conclusions in writing to the complainant and all other relevant parties within five working days. The decision of the committee is final.
Complaints Against Students
If a student believes that he/she is a victim of discrimination or harassment by another student because of a disability, he/she may initiate a grievance procedure by contacting one of the following College representatives as appropriate:
* The Director of Student Support Services
* The Dean of Students
* The Dean of the Graduate School
Discrimination and Harassment Policy and Complaint Procedure
Lewis & Clark is committed to providing a learning environment free from all forms of harassment and discrimination. Lewis & Clark opposes conduct which has the purpose or effect of creating an intimidating, hostile or offensive working, campus living, or academic experience due to a race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation or any other basis protected by applicable local, state or federal law. Also refer to Hate and Bias Motivated Incidents.
Retaliation against any employee or student for making a complaint is prohibited. The College maintains a separate Sexual Harassment Policy, published in this handbook.
Complaints Against Faculty or Staff
Preliminary Counseling and Guidance
Lewis & Clark is determined to provide an environment free of discrimination and harassment. The term “harassment” here includes all forms of harassment, including sexual harassment. This process is to be used for complaints against faculty or staff to resolve charges of discrimination and harassment based on race, color, sex, religion, age, marital status, national origin, physical or mental disability, veteran status, sexual orientation or any other basis protected by applicable local, state or federal law. In the case of a student complaint of disability discrimination, please refer to the Disability Grievance Procedure in the Pathfinder (CAS), What’s What (Law School), or The Navigator.
Any member of the Lewis & Clark community who feels that he or she has been subject to discrimination or harassment is encouraged but not required to notify the offender firmly and promptly that his or her behavior is unwelcome and inappropriate. It is recognized that power and status disparities may make such a discussion difficult.
Any faculty or staff member who believes they are a victim of discrimination or harassment is encouraged to contact EASE, our employee assistance program (800-654-9778) for confidential counseling regarding the matter. Any student who believes they are a victim of discrimination or harassment is encouraged to contact the Counseling Service for counseling regarding the matter.
The complaint procedure set forth below should be used if a victim is interested in the matter being investigated as a violation of Lewis & Clark policy. Once reported to the Assistant Vice President for Human Resources, Lewis & Clark may be required as a matter of law to investigate. While Lewis & Clark will attempt to maintain confidentiality to protect the parties during the investigation, complete confidentiality is often impossible to achieve. Also, it is important to understand that Lewis & Clark’s interest in maintaining confidentiality is for the protection of the parties involved, not out of any interest in silencing the victims of inappropriate conduct. Victims of harassment or discrimination are free to discuss the matter with others, but are encouraged to seek professional counseling help and exercise due care for the rights of others.
As a less formal alternative to reporting a matter to the Assistant Vice President for Human Resources any person who feels s/he has been discriminated against or harassed by a faculty or staff member may consider conferring with an Ombudsperson from the Office of Ombudsperson (503-768-7336). Discussions with an Ombudsperson are confidential. An Ombudsperson is not authorized to conduct investigations of complaints they receive.
Both the Assistant Vice President for Human Resources and the Ombudsperson are conversant with the Discrimination and Harassment Policy, the Sexual Harassment Policy, and these complaint procedures. The Ombudsperson will provide relevant information to any member of the Lewis & Clark community. The Ombudsperson can also offer guidance on the various options and resources available to address the situation.
If a complainant prefers that an investigation be conducted the Assistant Vice President for Human Resources will act as the intake person. If for some reason a complainant does not want to confer with the Assistant Vice President for Human Resources but wants to file a complaint he or she should confer with the appropriate Dean or Vice President for his or her area.
Lewis & Clark is obligated to investigate allegations of a violation of the Discrimination and Harassment Policy and the Sexual Harassment Policy. For this reason, Lewis & Clark may be obligated to move forward with an investigation, even when a person with a complaint simply wants to be heard, but does not want a formal investigation. If a complainant is not sure whether to file a complaint with the Assistant Vice President for Human Resources he or she may consult with an Ombudsperson.
The allegations may have to be pursued to protect the well being of the parties or others in the community and fulfill compliance obligations. Every effort will be made to keep the parties apprised of the progress of the process.
Lewis & Clark may investigate suspected instances of discrimination and harassment even when individual complaints are not made. If a supervisor or other managerial employee has reason to believe that an environment of harassment exists, or that any other provision of this policy is being violated, appropriate action may be taken.
In many cases, the parties concerned may desire an informal resolution of allegations of discrimination, harassment or sexual harassment. An informal resolution is one in which a satisfactory solution to the issue is agreed upon, generally with no formal investigation, findings or unilateral disciplinary action. Problems are sometimes easier to resolve when an informal atmosphere encourages people to identify the difficulty, talk it out, and agree on how to deal with it.
The person receiving the complaint may explore whether the parties wish to seek an informal resolution or whether they wish to proceed directly to the investigation and subsequent finding as to the complaint.
An informal resolution typically includes the appropriate Dean or Vice President or his/her designee meeting separately with the complainant and the accused, discussing the problem, possible violation(s) of policy and possible solutions, mediating to establish satisfactory conditions for further Lewis & Clark-related interactions, and coordinating on-going steps to assure a successful resolution.
An attempt at a mediated resolution is recommended but not required prior to an investigation of the complaint.
After a complaint is received an investigator may be appointed. The investigator will ordinarily notify the accused that he or she has been named in a complaint and describe the nature of the complaint.
Discrimination and harassment are particularly sensitive issues. The investigator has the discretion to make inquiries of people other than the complainant and the accused to obtain a full understanding of the facts.
These confidentiality provisions are not intended to silence victims, but rather to protect parties and the integrity of investigations into alleged discrimination and harassment. Lewis & Clark is very sensitive to the need for victims to discuss incidents of discrimination or harassment with counselors, trusted advisors and friends as part of the recovery process. However, complainants are encouraged to allow Lewis & Clark to investigate and take appropriate corrective action rather than using negative publicity to expose or punish parties involved.
All other individuals who are involved in the complaint reporting, mediation and/or investigation process are expected to maintain strict confidentiality. They are also expected to be cooperative, honest and forthcoming if interviewed as part of a complaint investigation. A breach of these expectations by students may result in a disciplinary action. A breach of these expectations by faculty or staff may result in disciplinary action up to and including termination. Possible disciplinary actions for faculty members will be considered with reference to Lewis & Clark’s policy on termination and nonrenewal of faculty appointments.
Efforts will be made to ensure the confidentiality of information received as part of the Lewis & Clark’s complaint procedure. It may be possible in some situations to attempt a confidential mediation or resolution of the complaint, to address the situation in some other manner, or take corrective action as appropriate for the situation without revealing the complainant’s identity. If, due to circumstances of the alleged discrimination, harassment or sexual harassment, it is not possible to conduct a review or resolve the complaint and yet maintain confidentiality, the investigator will ordinarily discuss this issue with the complainant. Details of the investigation will be limited to those determined to have a need to know.
The purpose of an investigation is to establish whether there is sufficient evidence to conclude that the alleged policy violation has indeed occurred. In conducting the investigation, the investigator may interview and/or obtain written statements from the complainant, the accused, and other persons believed to have pertinent factual knowledge. The investigation must afford the accused the opportunity to respond to the allegations.
Not all inappropriate conduct constitutes discrimination or harassment. When investigations identify inappropriate behaviors or actions that may not violate the Discrimination and Harassment Policy or the Sexual Harassment Policy, but violate other Lewis & Clark policies or expectations of faculty, staff and students, these behaviors and actions may result in disciplinary action. A separate investigation may be conducted if possible Lewis & Clark policy violations outside the scope of a discrimination or harassment complaint investigation are uncovered.
Upon the timely completion of the investigation, the investigator shall make a written recommendation to the appropriate Executive Officer.
Possible outcomes of the investigation are (a) a determination that the allegations are not warranted or cannot be substantiated; (b) a negotiated resolution of the complaint; (c) a determination that a violation of the policy has not occurred but inappropriate actions/behaviors have occurred which may merit a disciplinary action; or (d) a determination that a violation of the policy occurred.
When a violation of this policy is established, the action to be taken shall be immediate and appropriate to prevent any recurrence, and shall be reasonably related to the gravity and/or frequency of the violation or violations. Lewis & Clark shall take whatever disciplinary action it considers appropriate under the circumstances, including but not limited to counseling, reprimand, suspension, transfer, expulsion or termination.
Possible disciplinary actions for faculty members will be considered with reference to Lewis & Clark’s policy on termination and nonrenewal of faculty appointments.
The appropriate Executive Officer will make the ultimate determination of the action to be taken in response to any finding of a violation of this policy. The resolution of an alleged violation of this policy shall be made as expeditiously as possible, consistent with the facts and the process. A final determination will be communicated in writing to the person alleged to have violated this policy and to the complainant. The Office of Human Resources will retain in a secure place a record of any investigation and determination as to an alleged violation of this policy.
If either party does not agree with the determination, that party may file a grievance. Different grievance procedures apply depending on the employment status of the individual at Lewis & Clark.
Staff members, and faculty members not otherwise covered by the Faculty Grievance Procedure listed in the Faculty Handbook, may proceed directly to step 3 of the Grievance Procedure listed in the Staff Handbook. This procedure may also be used by students who make the complaint when the student does not agree with the determination.
Faculty who are covered by the Faculty Handbook may use the Faculty Grievance Procedure in the Faculty Handbook.
Complaints Against Students
Graduate School of Education and Counseling
Complaints of discrimination and harassment made against a Graduate School student should be reported to Dean of the Graduate School. Complaint procedures are outlined here in the Graduate Student Handbook.
Time Period for Filing a Complaint
Prompt reporting of a complaint is strongly encouraged, as it allows for rapid response to and resolution of objectionable behavior. In the interest of early resolution and in the interests of fairness to the parties involved, any complaint must be made within two years of the last instance of the conduct alleged to have violated this policy.
Protection of Parties and Witnesses
All reasonable action will be taken to assure that any party, those who are witnesses in an investigation or supporting any party in other ways, suffer no retaliation as a result of their participation in this process. Any attempt by a student, member of the faculty, staff or administration to penalize or retaliate in any way against a person bringing a complaint, or against those who are witnesses in an investigation, is prohibited and will be treated as a separate incident subject to investigation. A determination of retaliation by students may lead to a disciplinary action. A determination of retaliation by faculty or staff may result in disciplinary action up to and including termination. Either the complainant or the accused, if covered under a collective bargaining agreement, may request a union steward as appropriate during the process.
Complaints Filed with Outside Agencies
Except where criminal activity is involved, Lewis & Clark’s intention is that all complaints will be resolved internally through these procedures. However, an aggrieved individual may also file a complaint with any appropriate local, federal or state agency.
Hate and Bias Motivated Conduct
The intentional humiliation or intimidation of others motivated by hate or bias based on age, ancestry, citizenship status, color, domestic partner status, ethnicity, gender identity and expression (transgender status), HIV status, marital status, medical condition, national origin, physical or mental disability, race, religious belief or practice, sex, sexual orientation, socioeconomic, or veteran status is prohibited. Conduct which may violate this policy includes physical violence or threats of physical violence, vandalism or destruction of property, as well as hate- or bias-motivated speech, slurs, or expressions.
Approved By Executive Council, November 30, 2011
Graduate School Hate and Bias Policy Review Process
(1) Alleged violations of the Hate and Bias Policy should be reported to the associate dean of the Graduate School. The associate dean will serve as chair of the Hate and Bias Review Committee and will be responsible for calling a meeting of the committee to determine whether a violation has occurred and, if so, what consequences will follow this judgment
(2) The Hate and Bias Review Committee will be constituted by the following members (the committee will always include an odd number of members):
- A faculty member from each department at the Graduate School, selected by the appropriate department chair.
- One or two staff members from the Graduate School, selected by the associate dean. The number of participating staff members will assure an odd number of committee members.
- Two students from a department or departments not involved in the complaint, selected by the associate dean on the advice of department chairs.
- A faculty member from the College of Arts and Science or the Law School may be invited to serve on the committee by the associate dean in cases where this is appropriate.
(3) The Hate and Bias Review process
- A written description of the alleged violation of the Hate and Bias Policy will be provided to the student accused of the violation at least one week prior to the review committee meeting.
- The student accused of the violation is required to be present at the meeting and to address the questions of the committee. The student may be accompanied in the meeting by one additional person for the purpose of emotional support (not to provide testimony).
- The student accused of the violation may request that the committee consider the testimony of other individuals. This request must be made in writing to the Associate Dean prior to the review committee’s meeting.
- The chair of the review committee may request the testimony of additional persons who possess relevant information about the alleged violation.
- The chair of the committee determines who, besides the appointed members of the committee, is present during any individual’s testimony.
- After deliberating over the relevant evidence, the Hate and Bias Review Committee will render a decision concerning the alleged violation. If the committee determines that the Hate and Bias policy has been violated, it will also deliberate over the consequences associated with the action. The result of the committee’s deliberation will be communicated to the student within two weeks of the initial meeting. If extenuating circumstances require additional time for deliberation (due, for example, to the need to collect more evidence or secure the testimony of others), the student will be informed of the expected date of the decision and the reasons for extending the period of deliberation.
(4) The possible outcomes of the Hate and Bias Review include, but are not limited to, the following: a written response indicating an understanding of the violation and a plan for addressing the harm done to the individual and/or community; a written conduct plan that outlines the reparative actions to be taken, the avoidance of further actions related to the initial violation, and the consequences for being unsuccessful in fulfilling these commitments; approval of a leave from the Graduate School, pending specific actions taken to address the concerns raised in the judgment; and dismissal from the Graduate School.
(5) A student who has been determined by the Hate and Bias Review Committee to have violated the policy may submit a written appeal of the decision and/or the sanction imposed by the committee to the dean of the Graduate School within two weeks of the committee’s decision. If no appeal is received during the two weeks following the Hate and Bias Review Committee’s decision, the recommendation of the committee will be considered accepted by the student. If an appeal is submitted, the student should include all materials the student wants the dean to consider, including a clear statement of the reasons the student believes that the decision of the Review Committee should be reversed or the sanction modified. Possible grounds for reversing the committee’s decision or modifying the sanction include: evidence that appropriate procedures were not followed; new evidence relevant to the alleged violation; imposition of an unreasonable sanction; and lack of evidence. The dean of the Graduate School will provide written notification of a decision within two weeks of receiving the appeal. The dean’s decision is final.
Adopted by vote of the Graduate School faculty, March 20, 2012
Sexual Misconduct Policy
Lewis & Clark College does not tolerate sexual misconduct in any form. Sexually abusive behavior within the College community is harmful to both the learning environment and the sense of community the College seeks to foster among students, faculty, staff, and administrators. All members of the College community have an obligation to act responsibly in the realm of sexuality. This includes accepting personal responsibility for choices made about alcohol and drug consumption that might lead to behavior that violates another person. Additionally, all members of the College community have the responsibility to recognize and challenge any sexual misconduct.
In order for individuals to engage in sexual activity of any type with each other, each must have the other’s consent. Consent is sexual permission. Consent can be given by word or action, but non-verbal consent is less clear than talking about what you do and do not want. Silence does not demonstrate consent. Someone who—due to age, mental status, intoxication, or any other reason—cannot understand the who, what, when, where, why, and how of the sexual situation at hand is unable to give consent. There is a difference between seduction and coercion. Coercing someone into sexual activity violates this policy just as much as physically forcing someone into sex. Coercion happens when someone unreasonably pressures someone else to engage in a sexual activity.
Violations & Definitions
At Lewis & Clark College, sexual misconduct is any sexual act that takes place without consent. Sexual Misconduct is prohibited. Sexual Misconduct may also constitute Sexual Harassment. At Lewis & Clark College, consent is an informed, knowing, and voluntary mutually understandable willingness to do the same thing, at the same time, at the same place, in the same way, with each other. Consent is not present in cases where age, intoxication, mental status, incapacitation, etc. prevent a person from knowing the fact, nature, and extent of the sexual situation, or where a person has been compelled through coercion, threats, intimidation, fraud, or force. For more information, see “Consent”, below.
Sexual misconduct offenses include but are not limited to:
- Sexual Harassment
- Non-Consensual Sexual Contact (or attempts to commit same)
- Non-Consensual Sexual Intercourse (or attempts to commit same)
- Sexual Exploitation
- Sexual Harassment
Sexual Harassment is:
- unwelcome, gender- or sex-based verbal or physical conduct that is,
- sufficiently severe, persistent or pervasive that it,
- unreasonably interferes with, denies or limits someone’s ability to participate in or benefit from the College’s educational program and/or activities, and may be
- based on power differentials (quid pro quo), the creation of a hostile environment, or retaliation.
Examples include: an attempt to coerce an unwilling person into a sexual relationship; to repeatedly subject a person to egregious, unwelcome sexual attention; to punish a refusal to comply with a sexual based request; to condition a benefit on submitting to sexual advances; sexual violence; intimate partner violence, stalking; gender-based bullying.
2. Non-consensual sexual contact
Non-consensual sexual contact is:
- any intentional sexual touching,
- however slight,
- with any object,
- by any person upon any person,
- that is without consent and/or by force.
Sexual contact includes: Intentional contact with the breasts, buttock, groin, or genitals, or touching another with any of these body parts, or making another touch you or themselves with or on any of these body parts; any intentional bodily contact in a sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals, mouth or other orifice.
3. Non-consensual sexual intercourse
Non-consensual sexual intercourse is:
- any sexual intercourse
- however slight,
- with any object,
- by any person upon any person,
- that is without consent and/or by force.
Intercourse includes: vaginal penetration by a penis, object, tongue or finger, anal penetration by a penis, object, tongue, or finger, and oral copulation (mouth to genital contact or genital to mouth contact), no matter how slight the penetration or contact.
4. Sexual exploitation
Sexual exploitation occurs when a student takes non-consensual or abusive sexual advantage of another for his/her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute one of the other sexual misconduct offenses. Examples of sexual exploitation include, but are not limited to:
- invasion of sexual privacy;
- prostituting another person;
- non-consensual video or audio-recording of sexual activity;
- going beyond the boundaries of consent (such as letting your friends hide in the closet to watch you having consensual sex);
- engaging in voyeurism;
- knowingly transmitting an STI or HIV to another person;
- Exposing one’s genitals in non-consensual circumstances; inducing another to expose their genitals;
- Sexually-based stalking and/or bullying may also be forms of sexual exploitation
- Inducing incapacitation with the intent to sexually assault someone, regardless of whether sexual activity actually takes place
At Lewis & Clark College, consent is an informed, knowing, and voluntary mutually understandable willingness to do the same thing, at the same time, at the same place, in the same way, with each other.
- In order to give consent, one must be of legal age.
- In order to give consent, one must be able to understand the who, what, when, where, why, and how of the sexual situation at hand.
- Persons whose mental status (intoxication, cognitive disability, etc.) prevents them from understanding the fact, nature, and extent of the sexual situation at hand are not able to provide consent. The mental status of the party must be known or reasonably knowable to their sexual partner(s), in order to hold them responsible for violating the Sexual Misconduct policy.
- Persons who are physically incapacitated (unconscious, unaware, etc.) are not able to provide consent.
- Consent is active, not passive. Silence, without actions demonstrating permission, does not constitute consent.
- Consent to one form of sexual activity does not imply consent to other forms of sexual activity.
- Consent given in the past does not imply consent to future sexual activity.
Consent can never be obtained through the use of force, threats, intimidation, coercion, or fraud:
- Force exists, for example, when someone acts upon you physically, such as hitting, kicking, restraining, or otherwise exerting their physical control over you through violence.
- Threats exist where a reasonable person would have been compelled by the words or actions of another to give permission to sexual activity they would not otherwise have given, absent the threat. For example, threats to kill you, themselves, or to harm someone you care for are sufficient to constitute threats.
- Intimidation exists where someone uses their physical presence to menace you, though no physical contact occurs, or where your knowledge of prior violent behavior by an assailant, coupled with menacing behavior, places you in fear.
- Coercion exists when a sexual initiator engages in sexually pressuring behavior that violates norms of respect in the community, causing the object of that behavior to engage in unwanted sexual behavior. Coercion may be differentiated from seduction by the unreasonable repetition of the coercive activity, the degree of pressure applied, and the initiator’s knowledge that the pressure is unwanted.
- Fraud exists where someone misrepresents themselves or a situation in order to gain permission for sexual activity that would not otherwise have been given.
Engaging in sexual activity with someone who you should reasonably know to be incapable of providing consent, whether due to intoxication, incapacitation, or any other reason, is prohibited.
Lewis & Clark strongly encourages its students who choose to engage in sexual behavior to talk about their actions and to communicate as clearly and verbally as possible with each other. In the absence of mutually understandable words or actions (a meeting of the minds on what is to be done, where, with whom, and in what way), it is the responsibility of the initiator, or the person who wants to engage in the specific sexual activity to make sure that they have consent from their partner(s). The initiator must obtain mutually understandable consent at every stage of sexual interaction.
Mutually understandable consent is almost always an objective standard. Consent is mutually understandable when a reasonable person would consider the words or actions of the parties to have manifested a mutually understandable agreement between them to do the same thing, in the same way, at the same time, with one another. The only context in which mutually understandable consent may be considered in a subjective sense is in the context of long-term relationships where couples have mutually established patterns of communicating consent that alter the definition elaborated here.
A person who is the object of sexual aggression is not required to physically or otherwise resist a sexual aggressor if resisting would be unreasonable under the circumstances, but telling an aggressor “No” clearly and loudly is recommended. Silence, previous sexual relationships, attire, giving or receiving of gifts, going on a date, and/or current relationships do not, in themselves, imply consent. Intentional use of alcohol/drugs is not an excuse for violation of the sexual misconduct policy.
Consent to sexual activity may be withdrawn at any time, as long as the withdrawal is communicated clearly.
II. Reducing Risk
It can be difficult to discuss sexual expectations with someone—especially when it is early on in a relationship. However, everyone must take responsibility to prevent sexual misconduct. These suggestions may help you avoid potentially damaging situations.
Responsibilities for All Individuals Involved
- Get to know your partner(s); discuss sexual expectations before you find yourself in an intimate situation.
- Clearly communicate your desires and limits.
- Be responsible for your use of alcohol and other drugs, and realize that alcohol and other drugs lower your sexual inhibitions and may make you vulnerable to someone who might seek to take advantage of an intoxicated person.
- Be assertive. Tell a sexual aggressor “NO” clearly and loudly.
- Realize that being told “no” is not a rejection of you as a person.
- Pay attention to the non—verbal actions of yourself and your partner(s).
- Accept the decision made by your partner(s).
- Understand and accept that you are responsible for your behavior and choices.
- Trust your instincts. If you think something is wrong, you are probably right. Get out of the situation immediately.
Responsibilities for Initiators of Sexual Activity
If you find yourself in the position of being the initiator of sexual activity, you owe sexual respect to your potential partner(s); these suggestions may help you do this.
- Clearly communicate your intentions to your sexual partner and give them a chance to clearly relate their intentions to you.
- Mixed messages from your partner(s) should be an indication that better communication is necessary before activities progress. You need to respect the timeline with which your partner(s) are comfortable.
- Do not take advantage of someone’s intoxicated state, regardless of how they became intoxicated.
- Understand that consent to some forms of sexual activity does not necessarily imply consent to other forms of sexual activity.
- Silence and passivity cannot be interpreted as indications of consent. Read your potential partner carefully, paying attention to verbal and non-verbal communication.
If you choose to drink, the likelihood that you will remember to consider the above responsibilities is greatly reduced; thus, you run the risk of impaired thinking and communication.
Being intoxicated is never an excuse for sexual misconduct.
Alcohol is not the only drug that can facilitate unwanted sex. There are drugs, increasingly found at parties, that have come to be known as “date rape drugs” because of their ability to incapacitate. These drugs are often added to drinks without the survivor’s knowledge. These drugs include:
- MDMA (also known as Ecstasy, X, E, Rolls). It can cause visions and other distortions of reality, teeth grinding and spasms, death from heat stroke-like event. Long term, it can cause dental-related issues and brain damage. It may be a powder, but mostly pressed pills with a wide range of logos.
- GHB (also known as “G,” Liquid Ecstasy, Blue Verve, Grievous Bodily Harm, or Georgia Home Boy). It can cause nausea, vomiting, delusions, amnesia, seizures, and loss of muscle control. It can leave you conscious but unable to move, unconscious, in a coma, or it can kill you. It usually has a bluish color, is odorless, and tasteless.
- Ketamine (also known as Special K, Ket, Bump). It can cause an out of body experience, loss of muscle control, and flashbacks. It is a type of animal tranquilizer and is often stolen from veterinary clinics.
- Rohypnol (also known as Roofies, Roche, or Forget-me Pill). It can cause drowsiness, dizziness, confusion, and amnesia. It can contain dangerous impurities.
Be careful. Do not accept a drink if you are not completely sure of its contents. Do not leave drinks unattended. Keep an eye on yourself and your friends for any suspicious activity and for signs of the symptoms listed above.
Risks of Alcohol
- At least 70% of all sexual assaults involve alcohol.
- The use of alcohol can be a factor for the survivor, the aggressor, or both.
- Alcohol lowers inhibitions and impairs judgment, which can lead to dangerous situations.
III. Procedures for Survivors of Sexual Misconduct
Sexual misconduct is never the survivor’s fault.
Sexual misconduct can happen to anyone. There is no typical survivor. Statistics indicate that anywhere from 85-90% of all sexual misconducts occur between people who know each other.
If you have been subjected to sexual misconduct, you have control of the choices you can make. Depending upon the circumstances, the College may have an obligation to investigate in order to protect you or others. The following are recommendations to assist you as a survivor:
- Do not blame yourself. Sexual misconduct is never the survivor’s fault.
- Go to a safe location.
- If you are injured, seek medical attention immediately.
- Do not shower, bathe, or douche. The only way medical evidence can be collected is if it is left intact.
- Contact one or more of the resources in the Sexual Assault Response Network.
If the survivor is one of your friends:
- Listen and be supportive.
- Let your friend make her or his own choices.
- Encourage your friend to immediately contact the Sexual Assault Response Advocate, (503) 202-3119, or one of the other Sexual Assault Response Network listed below.
- Stay with your friend during interviews and examinations, if they want you to do so.
- Take care of yourself. You may need to talk with someone about how this has affected you. The resources listed in this section are for you as well.
IV. Sexual Assault Response Network
Sexual Assault Response Advocate Pager, (503) 202-3119
Campus Safety Office, (503) 768-7777
Counseling Service, (503) 768-7160
Dean of Students, (503) 768-7110
Associate Dean of Students, (503) 768-7186
Associate Dean for Academic Affairs, Law School, (503) 768-6634
Associate Dean of the Graduate School, (503) 768-6003
Health Promotion & Wellness, (503) 768-7112
Office of Campus Living, (503) 768-7123
Student Health Service, (503) 768-7165
Student Support Services, (503) 768-7156
Your Resident Advisor or Area Director
Sexual Assault Response Advocate …………… Pager: (503) 202-3119
(Enter your phone number after the prompt, and then press #) The Sexual Assault Response Advocate (SARA), henceforth referred to as the “Advocate” responding to your page is on call 24 hours a day, 7 days a week.
The Advocate will offer overall assistance and follow-up to the survivor. (See below for detailed information about anonymity and confidentiality.)
The Advocate will explain the network of contact points available in terms of boundaries of confidentiality, services offered by each contact point, and options and choices available to the survivor. Each of the contact points in the network is trained to assist survivors.
Contact points included in this Sexual Assault Response Network include:
- Campus Living staff (ADs and RAs);
- Counseling Center staff;
- Student Health staff;
- Campus Safety officers; and
- The Associate Dean of Students & Deputy Title IX Coordinator or designee.
These contact points provide counseling assistance, medical treatment, aid in seeking legal advice, family crisis management, help with rearranging class or exam schedules, transferring residence halls, and other service or facilitation as necessary.
The survivor’s use of the Advocate, network contact points and any and all services provided by associated departments is completely voluntary.
Once involved with a survivor, the Advocate will notify the ADOS, or designee, that the Sexual Assault Network protocol is “active.” With the exceptions noted below, the advocate will not disclose confidential information to the ADOS, or designee, without prior consent of the survivor.
The Sexual Assault Response Advocate will monitor each contact point to ensure consistent implementation of protocol. Every effort will be made to coordinate support among the different contact points so that the survivor is not recounting their experience for each new contact.
Advocacy services are also available for the accused, including counseling and medical resources.
Title IX Coordinator
The College’s Title IX Coordinator is the Vice President and Provost. The Title IX Coordinator has responsibility for overseeing all Title IX compliance, including complaints of Sexual Misconduct. All instances of Sexual Misconduct should be reported to the Title IX Coordinator or a Deputy Coordinator.
Title IX Coordinator:
Vice President and Provost, (503) 768-7204
Deputy Title IX Coordinators:
Associate Dean of Students, College of Arts and Sciences, (503) 768-7178
Associate Dean for Academic Affairs, Law School, (503) 768-6634
Associate Dean of the Graduate School, (503) 768-6003
Associate Vice President, Human Resources, (503) 768-6239
Complaints involving students should be reported to the Deputy Title IX Coordinator for the school where the survivor attends. Complaints involving faculty or staff should be reported to the Associate Vice President for Human Resources.
Anonymity and Confidentiality
A survivor can call the Advocate, receive support and information, and never give their name. This ensures anonymity while providing necessary assistance. The survivor may choose to use services outlined by the Advocate, or the survivor may choose to do nothing at this time.
If the survivor chooses to give their name to the Advocate, the survivor’s name will be maintained in confidence to the extent possible.
There are exceptions to this rule of confidentiality, but these exceptions arise very infrequently. They include:
- In cases where an accused poses a significant risk to the general safety of the campus community, the Advocate will contact the ADOS, or designee. The name of the survivor will only be disclosed to the ADOS, or designee, if that disclosure is absolutely necessary to protect the campus community from harm.
- In cases where the survivor is not of legal age, the Advocate is required to report the incident to Oregon DHS.
- If the Advocate believes the survivor is at significant risk of suicide or harming others, the Advocate will take action to protect the survivor or others from harm. This could involve a limited disclosure of information to health care providers, Campus Safety, or a similar entity.
- When legally compelled to disclose the survivor’s name.
- Advocates may consult with other Advocates in an effort to improve the quality of services. All such consultations are strictly confidential.
Student Health employees, Counseling staff, and the ADOS, or designee, are not obligated to disclose the name of the survivor publicly, but must file an anonymous Sexual Assault Incident Report form. This form simply indicates that a sexual assault occurred; it does not need to contain any identifying information. Resident Advisors, Area Directors, Campus Safety personnel, and other administrative staff are required to inform their immediate supervisor if they learn of alleged sexual misconduct, and they are expected to file a Sexual Assault Incident Report form. Beyond this notification of supervisor, these individuals will keep information in confidence, except as described above.
No campus agency will release the names of survivors to the media or public. Some campus agencies may need to be notified about the incident regarding safety concerns for others, but names will not be released.
Sexual Assault Incident Report Form
The Sexual Assault Response Advocate, as well as all network contact points, will file an anonymous Sexual Misconduct Incident Report Form to be kept on file with the Sexual Assault Response Coordinator. This report does not carry the survivor’s name or other specific identifying information, unless specifically authorized by the survivor. Forms will be available from Campus Safety, Campus Living, Counseling, Student Health, Health Promotion and Wellness, and the Associate Dean of Students. The form may be submitted to the Advocate by survivors at MSC 182.
The report is kept on file by the Sexual Assault Response Coordinator. Under federal law the incident will be reported to the Campus Safety Office and published as a statistic in the annual Crime Awareness, Security and Fire Safety Report. These federal statistical reporting obligations do not involve disclosing the name of the survivor or any other person or their personally identifiable information.
Survivors/Witnesses and Policy Violations
Sometimes survivors/witnesses are hesitant to report Sexual Misconduct, out of concern that they themselves might be accused of lesser policy violations (such as violations of the alcohol policy) that took place surrounding the incident. It is in the best interest of the community for survivors/witnesses to feel as comfortable reporting as possible. As a result, the College pursues a policy of offering survivors/witnesses of Sexual Misconduct limited immunity from being charged with policy violations related to the Sexual Misconduct incident.
V. Medical Attention
Survivors are strongly encouraged to seek immediate medical assistance. Physical evidence of a sexual penetration dissipates after 84 hours, at a maximum, and it is best to have a SAFE (Sexual Assault Forensics Exam) administered by a medical clinician within 48 hours of the assault. This procedure is available at most hospitals in the Portland area. For a complete list of hospitals, contact the SARA at 503-202-3119, or Portland Women’s Crisis Line at 503-235-5333.
Preserving physical evidence is essential to any later criminal prosecution, and it is extremely helpful in campus conduct cases. Convictions without physical evidence are all but impossible. SAFE results are sealed by the doctor and safeguarded by the police. By Oregon law, survivors may chose to have a SAFE kit collected without filing a formal report with the police. In this instance, the SAFE kit will be administered at the medical facility, and later collected by the police for storage for up to 6 months, should the survivor wish to pursue criminal prosecution at a later date. The survivor remains anonymous unless she/he decides to press charges. SAFE kit evidence collected in this manner is destroyed after 6 months. Although the Student Health Service cannot perform a SAFE procedure, emergency contraception and testing for STIs and pregnancy are available. In Oregon the administration of the SAFE is covered by the Sexual Assault Victims’ Emergency Medical Response Fund (SAFE funds). However, it may be of concern to the survivor that hospitals will charge for pregnancy and STI tests if a SAFE kit is not collected. If pregnancy is a serious concern, the survivor should be aware that in the state of Oregon, emergency contraception (the “morning after pill”) is available over-the-counter at pharmacies. It is also available in the Student Health Service.
Unless it is still being worn, clothing worn at the time of the assault should be placed in clean, unused paper bags and taken to the hospital (or other medical facility). Receiving medical attention is also important if it is possible that the survivor has suffered internal injuries, or fears pregnancy or sexually transmitted infections. The Sexual Assault Forensic Exam Checklist used by hospital emergency units is available from the Sexual Assault Response Advocate.
Rape Trauma Syndrome (RTS)
An acute stress reaction resulting from either a completed or attempted sexual assault, Rape Trauma Syndrome is a form of Post Traumatic Stress Disorder (PTSD). Not all the reactions encompassed by RTS are experienced by each survivor; rather, RTS represents a range of possible reactions. RTS reactions vary from person to person.
RTS has two major phases: the immediate or acute phase, in which the survivor’s lifestyle is completely disrupted, and the long-term phase, in which the survivor must reorganize this disrupted lifestyle.
Characteristics of the first phase include shock, disbelief, sleeping and eating pattern disturbances, difficulty in concentrating, fear, shame, guilt, mood swings, lack of self-esteem, and flashbacks to the incident. The reintegration phase will be aided by support from friends, relatives, and others in the survivor’s environment.
VI. Filing a Report with the Portland Police Bureau
Campus Safety officers are on duty 24 hours a day, 7 days a week and will initiate an investigation, if the survivor wishes.
At the discretion of the survivor, Campus Safety can assist in filing a report with the Portland Police Bureau. Campus Safety officers are trained in working with survivors of sexual assault and rape by members of the Portland Police Bureau’s Sexual Crimes Unit. The Portland Police Bureau is required by law to maintain the confidentiality of all survivors of sexual assault and rape.
The survivor may request that the Portland Police Bureau investigate the crime and gather evidence at the time of the incident. The longer the survivor waits, the smaller the amount of evidence the police will be able to obtain. However, it is important that there at least be a fresh incident report on file and/or an anonymous SAFE kit collected within 84 hours of the incident if the survivor decides later that they would like to take further action. The survivor may request that the Police Bureau not investigate the crime itself but rather maintain the information of the crime and its particulars in its regular reservoir of crime data.
VII. Filing a Report with the Office of Civil Rights
The Office of Civil Rights enforces Title IX for the Department of Education. While reports are not required to be filed with the OCR, reports may be filed at the following office:
Office of Civil Rights
U.S. Department of Education
VIII. Academic or Residence Hall Changes
Initiation of any academic or housing changes is fully confidential and voluntary on the survivor’s part, as is seeking disciplinary action by the College
IX. Significant Threat to Community
In cases where an accused poses a significant risk to the general safety of the campus community, the Advocate will contact the ADOS, or designee. The name of the survivor will only be disclosed to the ADOS, or designee, if that disclosure is absolutely necessary to protect the campus community from harm. If the ADOS, or designee, concludes that a significant threat exists, the ADOS, or designee, will take necessary action to protect the community while preserving the reporting survivor’s anonymity.
X. Pertinent Federal Legislation
The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires colleges to report accurate statistics regarding sexual misconduct, but such reports do not include names of survivors or others or personal information from which they could be identified.
Additionally, if the sexual misconduct is reported, the survivor can choose to pursue disciplinary action on campus without needing to file charges with the police. The campus disciplinary procedures, outlined below, are designed to support the survivor by expediting a hearing and appropriate outcomes.
XI. Disciplinary Process
These procedures will be followed for Sexual Misconduct hearings involving students from any school at the College.
The College’s disciplinary procedures should be viewed as a resource to the survivor of sexual misconduct.
Sexual misconduct is a violation of College policy, and, depending on the behavior that constitutes a particular episode of misconduct, may also be subject to criminal and/or civil penalty. Regardless of whether a criminal or civil case is filed against a respondent, a student charged with any type of Sexual Misconduct will be subject to the College Disciplinary process. If the College’s Sexual Misconduct Review Board finds that the alleged misconduct occurred, the following range of outcomes could apply:
- Any student found responsible for violating the policy on Non-Consensual Sexual Contact (where no intercourse has occurred) will likely receive an outcome ranging from probation to expulsion, depending on the severity of the incident, and taking into account any previous campus conduct code violations.*
- Any student found responsible for violating the policy on Non-Consensual Sexual Intercourse will likely face a recommended outcome of suspension or expulsion.*
- Any student found responsible for violating the policy on sexual exploitation or sexual harassment will likely receive a recommended outcome ranging from warning to expulsion, depending on the severity of the incident, and taking into account any previous campus conduct code violations.*
*The conduct body reserves the right to broaden or lessen any range of recommended outcomes in the case of serious mitigating circumstances or egregiously offensive behavior. Neither the initial hearing officers nor any appeals body or officer will deviate from the range of recommended outcomes unless compelling justification exists to do so.
As described in this policy’s section three, “Procedures for Survivors of Sexual Misconduct,” it is possible for a survivor to make a first report to a number of different contact points throughout the College community (the Sexual Assault Response Network). If, after meeting with any of these contact points, the survivor determines that they would like to pursue a College disciplinary hearing, the contact point will direct the student to meet with the ADOS, or designee.
Once a meeting is arranged, the ADOS, or designee, will meet with the survivor and outline how a formal conduct hearing would work, as well as possible outcomes of the survivor’s options. If the survivor decides to make a formal charge, the ADOS or designee will take a written (or audio-recorded) statement of the survivor’s account of the incident (if the survivor has already made such a statement directly to Campus Safety, it may be used). The accused student will also be given the opportunity to provide the ADOS, or designee, with a written statement after the charge has been made by the complainant (if the accused student has already made a statement to Campus Safety, it may be used). The ADOS, or designee, will then present the accused student with a charge letter indicating in writing what policies they are alleged to have violated.
Formal and Informal Complaint Procedure for Student Complaints of Sexual Misconduct
This procedure is intended to apply to student complaints against other students. Complaints about matters other than sexual misconduct will be addressed through the student conduct procedures located elsewhere in this Code. Human Resources will address complaints by a member of the community against an employee or other non-student.
The College community benefits from formal and informal procedures that encourage prompt resolution of complaints and concerns that students may have about the implementation of policies and procedures that govern the institution.
Formal Complaint Process
The Associate Dean of Students & Deputy Title IX Coordinator (ADOS) or designee is designated to formally investigate student sexual misconduct complaints, address inquiries and coordinate the College’s compliance efforts regarding student complaints regarding sexual misconduct. Notice of a formal complaint can be made in person or orally to the ADOS, or designee.
The complaint should clearly and concisely describe the alleged incident(s), when and where it occurred. The complaint should be signed by the complainant or, in the case of an email submission, sent as an email attachment, in letter format and should contain the name and all contact information for the complainant. Any supporting documentation and evidence should be referenced within the body of the formal complaint. Additionally, the complainant of a formal complaint should submit any supporting materials in writing as quickly as is practicable.
Upon receipt of a complaint the ADOS, or designee, will open a formal case file and assign an Investigator who will direct the investigation and confer with the Title IX Coordinator on interim action, accommodations for the complainant, or other necessary remedial short-term actions.
The Investigator will then take the following steps:
- In coordination with the campus Title IX Coordinator, initiate any necessary remedial actions;
- Determine the identity and contact information of the complainant;
- Identify the correct policies allegedly violated;
- Conduct an immediate initial investigation to determine if there is reasonable cause to charge the respondent, and what policy violations should be alleged as part of the complaint;
- If there is insufficient evidence to support reasonable cause, the complaint will be closed with no further action;
- The complainant will be notified in person as to the reasons for closing the case
- Meet with the complainant to finalize the complaint;
- Prepare the notice of charges on the basis of the initial investigation;
- Commence a thorough, reliable and impartial investigation by developing a strategic investigation plan, including a witness list, evidence list, intended timeframe, and order of interviews for all witnesses and the respondent, who may be given notice prior to or at the time of the interview;
- Complete the investigation promptly, and without unreasonable deviation from the intended timeline;
- Make a finding, based on a preponderance of the evidence (whether a policy violation is more likely than not to have occurred);
- Present the findings and recommended outcome(s) to the respondent and complainant, each who may accept the findings, accept the findings in part and reject them in part, or may reject all findings;
- Share the findings and update the complainant on the status of the investigation and the outcome.
If the respondent is found not responsible for the alleged violation(s), the investigation should be closed, unless the complainant requests a hearing. If a hearing is requested, the ADOS, or designee, will convene a Sexual Misconduct Review Board to resolve the contested aspects of the complaint. If the respondent and the complainant accept the finding that respondent violated College policy, the ADOS, or designee, will impose appropriate outcomes for the violation, after consultation with the Title IX Coordinator. The College will act to end the discrimination, prevent its recurrence, and remedy its effects on the complainant and the College community.
In the event that the respondent or complainant rejects the findings in part or entirely, the ADOS, or designee, will convene a Sexual Misconduct Review Board to resolve the contested aspects of the complaint. The Investigator will present their findings to the board and the Hearing Board will interview the Investigator.
The complainant will present their case second, and will be able to interview the Investigator. There are some situations in which the complainant cannot or will not present their own case. In these situations, the ADOS may appoint an administrator to present the case for the complainant in the complainant’s stead. If the complainant elects to let the College present the case, the complainant still may be present throughout the entire proceeding. The complainant may call no witnesses and presentation of the complainant’s case will consist of interviewing the Investigator, unless the Hearing Board agrees that a witness other than the Investigator should be called.
Next, the respondent may present their case and interview the Investigator. The respondent may call no witnesses and presentation of the respondent’s case will consist of interviewing the Investigator, unless the Hearing Board agrees that a witness other than the Investigator should be called.
The Hearing Board may call any witnesses interviewed by the Investigator at any point to clarify or challenge statements made during the hearing.
At any hearing, the findings of the investigation will be admitted, but are not binding on the decider(s) of fact. The Investigator may give evidence. The hearing will determine whether it is more likely than not that the respondent violated the policies forming the basis of the charge. The goal of the hearing is to provide an equitable resolution via an equitable process, respecting the rights of all participants.
The ADOS, or designee, has final decision-making authority with regard to formal complaints, subject to appeal. Where a respondent is found in violation, the ADOS, or designee, will impose appropriate outcomes for the violation, after consultation with the Title IX Coordinator. The College will act to end the discrimination, prevent its recurrence, and remedy its effects on the complainant and the College community. Appeal proceedings as described in this Policy will apply to all parties to the complaint.
Elaboration on Student Participation in the Complaint Process
The Investigator will contact or request a meeting with the initiator of the formal complaint, and the survivor (if different people). The Investigator also may contact or request a meeting with relevant College staff, students, or others as part of the investigation. The complainant may request to meet and discuss the allegations of the complaint with the Investigator and may offer any documentation, witnesses, or other materials in support of the complaint. All parties to a complaint shall be advised that they have the option to have an advisor assist them during the case. Such an advisor should be a member of the College community: student, faculty member, academic advisor, or staff member.
A party must advise the Investigator of the identity of an advisor or witness at least two (2) business days before the date of the meeting with the Investigator. During a meeting with the Investigator, an attorney acting as a lawyer may not serve as the student’s advocate or formally represent the student. These procedures are entirely administrative in nature and are not considered legal proceedings. No audio or video recording of any kind other than as required by institutional procedure is permitted, nor is formal legal representation allowed. The Investigator may remove anyone disrupting the meeting from the discussion. All these same opportunities and privileges extend to all parties to the complaint.
Time Frame and Grounds for Filing an Appeal Request
In the event that a respondent accepts the findings of the investigation, those findings cannot be appealed. Outcomes imposed by the ADOS, or designee, post-investigation can be appealed by any party according to the grounds below. Post-hearing, any party may appeal the findings and/or outcomes only under the grounds described below.
All outcomes imposed will be in effect during the appeal. A request may be made to the ADOS, or designee, for special consideration in exigent circumstances, but the presumptive stance of the institution is that the outcomes will stand. Graduation, study abroad, internships/externships, etc. do NOT in and of themselves constitute exigent circumstances, and students may not be able to participate in those activities during their appeal. In cases where the appeal results in reinstatement to the institution or of privileges, all reasonable attempts will be made to restore the student to their prior status, recognizing that some opportunities lost may be irretrievable in the short term.
The decision of the ADOS, or designee, may be appealed by petitioning the ADOS. Respondents or complainants must petition within 5 business days of receiving the written decision for a review of the decision or the outcomes imposed. Any party who files an appeal must do so in writing to the ADOS. The ADOS, or designee, will share the appeal with the other party (e.g., if the respondent appeals, the appeal is shared with the complainant, who may also wish to file a response), and then the ADOS will draft a response memorandum (also shared with all parties). All appeals and responses are then forwarded to the Dean of Students, or designee, for initial review to determine if the appeal meets the limited grounds and is timely. The original finding and outcome will stand if the appeal is not timely or substantively eligible, and the decision is final. If the appeal has standing, the documentation is forwarded for consideration. The party requesting appeal must show error as the original finding and outcome are presumed to have been decided reasonably and appropriately. The ONLY grounds for appeal are as follows:
- A procedural error occurred that significantly impacted the outcome of the hearing (e.g. substantiated bias, material deviation from established procedures, etc.);
- To consider new evidence, unavailable during the original hearing or investigation, that could substantially impact the original finding or outcome. A summary of this new evidence and its potential impact must be included;
- The outcomes imposed are substantially disproportionate to the severity of the violation.
If the appeals officer or committee determines that new evidence should be considered, it will return the complaint to the original hearing body to reconsider in light of the new evidence, only.
If the appeals officer or committee determines that a material procedural error occurred, it may return the complaint to the original hearing body with instructions to reconvene to cure the error. In rare cases, where the procedural error cannot be cured by the original hearing officers (as in cases of bias), the appeals officers or committee may order a new hearing on the complaint with a new Sexual Misconduct Review Board. The results of a new hearing can be appealed once, on the three applicable grounds for appeals.
If the appeals officer or committee determines that the outcomes imposed are disproportionate to the severity of the violation, the appeals officer or committee will return the complaint to the ADOS, or designee, who imposed the outcome, which may then increase, decrease or otherwise modify the outcomes. This decision is final.
The procedures governing the hearing of appeals include the following:
- All parties should be informed in a timely way of the status of requests for appeal, the status of the appeal consideration, and the results of the appeal decision;
- Every opportunity to return the appeal to the original hearing body for reconsideration (remand) should be pursued;
- Appeals are not intended to be full re-hearings of the complaint (de novo). In most cases, appeals are confined to a review of the written documentation or record of the original hearing, and pertinent documentation regarding the grounds for appeal;
- This is not an opportunity for appeals officers to substitute their judgment for that of the original hearing body merely because they disagree with its finding and/or outcomes. Appeals decisions are to be deferential to the original hearing body, making changes to the finding only where there is clear error and to the outcome only if there is a compelling justification to do so;
- Outcomes imposed are implemented immediately unless the ADOS, or designee, stays their implementation in extraordinary circumstances, pending the outcome of the appeal.
- The appeals committee or officer will render a written decision on the appeal to all parties within seven (7) business days from hearing of the appeal. The committee’s decision to deny appeal requests is final.
Special Complaint Process Provisions
In most circumstances, the College will treat attempts to commit any of the violations listed in the Student Code of Conduct as if those attempts had been completed.
College as Complainant
As necessary, the College reserves the right to initiate a complaint, to serve as complainant, and to initiate conduct proceedings without a formal complaint by the survivor of misconduct.
The College will not tolerate intentional false reporting of incidents. It is a violation of the Student Code of Conduct to make an intentionally false report of any policy violation, and it may also violate state criminal statutes and civil defamation laws.
Immunity for Survivors and Witnesses
The College community encourages the reporting of Conduct Code violations, especially sexual misconduct. Sometimes, survivors or witnesses are hesitant to report to College officials or participate in complaint processes because they fear that they themselves may be charged with policy violations, such as underage drinking at the time of the incident. It is in the best interest of this community that as many survivors as possible choose to report to College officials, and that witnesses come forward to share what they know. To encourage reporting, the College pursues a policy of offering survivors of sexual misconduct and witnesses limited immunity from being charged for policy violations related to the sexual misconduct incident. While violations cannot be completely overlooked, the College will provide educational rather than punitive responses, in such cases.
The welfare of students in our community is of paramount importance. At times, students on and off-campus may need assistance. The College encourages students to offer help and assistance to others in need. Sometimes, students are hesitant to offer assistance to others, for fear that they may get themselves in trouble (for example, a student who has been drinking underage might hesitate to help take a sexual misconduct survivor to Campus Safety). The College pursues a policy of limited immunity for students who offer help to others in need. While policy violations cannot be overlooked, the College will provide educational options, rather than punishment, to those who offer their assistance to others in need.
The College reserves the right to notify parents/guardians of dependent students regarding any health or safety risk, change in student status or conduct situation, particularly alcohol and other drug violations. The College may also notify parents/guardians of non-dependent students who are under age 21 of alcohol and/or drug policy violations. Where a student is not-dependent, the College will contact parents/guardians to inform them of situations in which there is a significant and articulable health and/or safety risk. The College also reserves the right to designate which College officials have a need to know about individual conduct complaints pursuant to the Family Educational Rights and Privacy Act.
Notification of Outcomes
The outcome of a campus hearing is part of the educational record of the respondent, and is protected from release under a federal law, FERPA. However, the College observes the legal exceptions as follows:
- Complainants in non-consensual sexual contact/intercourse, sexual exploitation, sexual harassment, stalking, and relationship violence incidents have an absolute right to be informed of the essential findings, and outcomes of the hearing, in writing, without condition or limitation.
- The College may release publicly the name, nature of the violation and the outcome for any student who is found in violation of a College policy that is a “crime of violence,” including: arson, burglary, robbery, criminal homicide, sex offenses, assault, destruction/damage/vandalism of property and kidnapping/abduction. The College will release this information to the complainant in any of these offenses regardless of the outcome.
Alternative Testimony Options
For sexual misconduct complaints, and other complaints of a sensitive nature, whether the survivor is serving as the complainant or as a witness, alternative testimony options will be given, such as placing a privacy screen in the hearing room, or allowing the survivor to testify outside the physical presence of the respondent, such as by Skype. While these options are intended to help make the survivor more comfortable, they are not intended to work to the disadvantage of the respondent.
Past Sexual History/Character
The past sexual history or sexual character of a party will not be admissible by the other party in the investigation or hearing unless such information is determined to be highly relevant by the ADOS, or Designee. All such information sought to be admitted will be presumed irrelevant, and any request to overcome this presumption by the parties must be included in the complaint/response or a subsequent written request, and must be reviewed in advance of the hearing by the ADOS, or Designee. While previous conduct violations by the respondent are not generally admissible as information about the present alleged violation, the ADOS may supply previous complaint information to the investigators, the conduct board, or may consider it him/herself if s/he is hearing the complaint, only if:
- The respondent was previously found to be responsible;
- The previous incident was substantially similar to the present allegation;
- Or information indicates a pattern of behavior and substantial conformity with that pattern by the respondent.
XII. Portland-Area Resources
XIII. Legal Options for Survivors of Sexual Assault
Portland Area Legal Assistance
Legal Process for Sexual Assault/Rape Survivor
Note: Copies of pertinent Oregon Statutes are found in ORS 163.305–163.525 and may be obtained from the Campus Safety Office.
Approved by Executive Council September 7, 2011
A supportive, congenial and professional environment is essential to Lewis & Clark’s academic mission. For this reason, Lewis & Clark strives to sustain an atmosphere in which individual dignity is respected. Sexual harassment at Lewis & Clark will not be tolerated.
What Constitutes Sexual Harassment
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitutes sexual harassment when:
- submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic advancement;
- submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such individual; or
- such conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or creating an intimidating, hostile, or offensive work or academic environment. In evaluating conduct of the sort described above, the interference and/or the environment will be viewed through the eyes of a reasonable person in the position of the victim of the alleged harassment.
This definition is not intended to limit the free exchange of opinions or the vigorous debate of ideas. All members of the college community are entitled to use speech to convey disagreement, agreement, inquiry or commentary in keeping with the principles underlying constitutionally protected free expression. In particular, speech that is related to or uttered in connection with academic affairs or the expression of non-anonymous opinions in classrooms, open forums, papers, newspapers or pamphlets will not constitute sexual harassment under (3) above unless it is so severe or pervasive as to interfere unreasonably with an individual’s work or academic performance or unreasonably create an intimidating, hostile or offensive work or academic environment.
Sexual harassment as a concept encompasses a broad range of conduct, from the display of sexually suggestive objects or pictures to coerced sexual relations. Whether or not particular conduct constitutes sexual harassment will depend on the context in which the conduct arises, the relationship of the parties, and the severity and frequency of the conduct.
Not all sexual conduct is sexual harassment. Sexual conduct, to be a violation of this policy, must be unwelcome and must be sufficiently severe or pervasive that it meets the definition in this policy. Sexual harassment is not limited to heterosexual harassment. Retaliation for complaining about any violation or perceived violation of this policy may lead to dismissal.
Where one party is in a position to extend academic or employment benefits to another, even a completely welcome, consensual romantic or sexual relationship raises at least the appearance of impropriety and can create an unwelcome appearance of favoritism and bias. Such a relationship can lead to sexual harassment allegations if it later becomes unwelcome. Sexual harassment is not limited to situations where there is an unequal power relationship between the parties, but such a relationship may make sexual harassment more likely.
Conduct occurring off campus can lead to a violation of this policy if it unreasonably interferes with a person’s academic or work environment.
Other College-Wide Policies
Animal Control Policy and Pets on Campus
Inhumane or cruel treatment of animals on College property is prohibited. Animals are not allowed in any campus building with the exception of guide or service dogs, animals used specifically in academic or research programs, or by special permission of the Associate Dean of the Graduate School of Education and Counseling or Director of Student Support Services.
Pets must be registered with the appropriate government agency, under the direct control of their owners at all times and remain outdoors. Pets may not be tethered and left unattended. Pets may not be left in closed vehicles on campus.
Members of the College community and visitors are expected to comply with Chapter 13 of the Multnomah County Code. These regulations include, but are not limited to, the animal owner’s responsibility:
- To ensure the animal is not vicious or a threat to the safety of the College community.
- To make certain the animal does not bite any member of the College community or a visitor to the College.
- To prevent the animal from obstructing College activities including classes, scheduled events, or any College function.
- To not bring unauthorized animals into any facility in which food is prepared or served.
- To keep the animal on a leash and under control while on campus grounds.
- To keep the animal off all athletic fields.
- To immediately clean up animal waste on campus grounds.
The College allows Multnomah County animal control officers access to all College property to enforce animal control laws. Campus Safety officers are familiar with animal control laws and will educate the College community regarding these laws when necessary.
Approved by the Executive Officers, May 31, 2002.
Revised on June 4, 2008.
Establishing or conducting a private business utilizing Lewis & Clark-owned facilities or resources, including computing resources, is prohibited (also see Responsible Use of Technology Resources policy in this section).
Lewis & Clark will remain open unless conditions are so severe as to require closure. This policy applies to day, evening, weekday and Saturday classes of the College of Arts and Sciences, the law school, and the Graduate School of Education and Counseling. Individuals are advised to take all necessary precautions and to avoid dangerous conditions traveling to, from, and around the campus.
All classes are canceled and all support services, other than those essential for resident students (i.e., dining hall, Watzek Library, etc.) are closed. Closure is the result of extended and/or potentially dangerous power outages or extremely hazardous on-campus and/or road conditions caused by heavy icing, downed trees and power lines, etc., or natural or human-caused disasters.
Lewis & Clark will open late if road or weather conditions are expected to improve in time for normal student and campus activities.
When conditions worsen during the course of a regular school day, the Provost or the designee will notify Campus Safety of the action to be taken. Campus Safety will then respond by contacting those people listed below.
When conditions improve considerably during the course of the day in which Lewis & Clark was closed at 6 a.m., scheduled events may take place in the evening. Decisions about evening shifts, classes and public events will be made no later than 4 p.m. by the Provost or the designee in conjunction with the Director of Campus Safety, Dean of the Law School, Dean of the Graduate School of Education and Counseling, Director of Watzek Library and the Housekeeping Supervisor.
The Provost or designee makes all decisions about school closure for Lewis & Clark College.
To avoid confusion and inconsistent and unauthorized messages, the senior communications officer for public relations or backup, whether in early morning hours or during the day, will distribute all closure, cancellation, or late opening announcements.
Closure or late opening information announcements will be distributed to the SNOW-line, (503) 768-SNOW, voice mail, Lewis & Clark’s webpage, radio, television stations, and other media. Don’t rely exclusively on electronic media because it is susceptible, in rare cases, to fraud. View the full policy at http://www.lclark. edu/dept/hrpolicy/ closure.html.
Oregon Live: http://www.OregonLive. com
The Oregonian: Inside line (503) 225-5555
The Columbian: Information line (360) 699-6000
All local news radio stations including:
KEX 1190 AM, KOPB 91.5 FM, KPAM 860 AM, and KXL 750 AM
Television Station KATU—Channel 2
Television Station KOIN —Channel 6
Television Station KGW—Channel 8
Television Station KPTV —Channel 12
The announcement will say “Lewis & Clark College” only and will apply uniformly to the law school, the graduate school, and the College of Arts and Sciences.
In the event of delayed opening, Lewis & Clark as appropriate will announce “opening delayed until 9:30 a.m.” or “morning classes canceled until 11:30 a.m.” or “evening classes will be held/canceled until 5 p.m.” Regularly scheduled classes that begin at or after these times will meet.
Entering into a formal contract on behalf of Lewis & Clark without proper authorization by Lewis & Clark is prohibited.
Death of a Family Member
The death of a student’s family member or close friend should be reported to the Dean of the Graduate School of Education and Counseling and Dean of the Chapel. The Dean of the Chapel is available at ext. 7082 to assist and support the student and to help with any special arrangements that need to be made.
Governance, Participation In
Students, faculty, staff, and administrators of Lewis & Clark play an essential role in campus governance. It is recognized that the legal authority of Lewis & Clark resides in the Board of Trustees. Participation by the community in institutional governance may include the following:
- The freedom of all constituents in the Lewis & Clark community to express their views on institutional policy.
- Fair and direct participation, through appropriate committees, in interests affecting the community.
All members of the Lewis & Clark community must possess a Lewis & Clark identification card on their person while they are on Lewis & Clark campus. This policy applies equally to staff, faculty and students. An identification card with current validation entitles the student to free or reduced admission to certain campus events, use of Pamplin Sports Center facilities, and use of the libraries. Current validation is also required to register at the beginning of each term.
Photos are taken in the Office of Campus Safety. Contact Campus Safety at x7855 for photo-taking hours.
All members of the Lewis & Clark community must present their ID upon request to Lewis & Clarkofficials. When ID Cards are lost or stolen, they must be reported to the Campus Safety Office. A $5 fee is charged to replace a lost card.
Student organizations should consult with the Associate Dean of the Graduate School of Education and Counseling for information on Lewis & Clark’s policies regarding fund raising and donations before engaging in such activities (including contacting prospective donors or accepting donations).
Information about the graduate school’s Student Union Network can be found at their website: http://www.lclark. edu/org/gradsun.
Transportation and Parking
The following are general guidelines for on-campus parking and alternative transportation options. For the official parking regulations, please refer to: http://www.lclark.edu/offices/transportation_and_parking/regulations/
Parking permits are required in campus parking lots Monday through Friday, 7am to 7pm, during the fall and spring semesters.
All vehicles parked on campus must be registered with the College and have an official parking permit tag displayed in the window. You can purchase a parking permit (annual, semester, daily) online, where you can also register your vehicle for free. Daily parking passes are also available for purchase at machines located in Law, Graduate and Griswold parking lots. If not purchasing an annual or semester parking permit, you must still register your vehicle.
You may park only where your permit designates. Staff, faculty, student, visitor and handicapped parking stalls are monitored continuously. Please obey all traffic and speed signs on campus.
Do not park in the neighborhoods surrounding campus for school business. The neighborhoods are monitored daily Monday-Friday for parking infractions.
If you receive a parking citation, do not ignore it. Pay or appeal the fine within 10 days of the infraction date at the website on the back of the ticket.
Semester vs. Daily Parking Passes
Daily parking passes can be purchased from the automated dispensing machines in the upper Griswold, lower Griswold, Graduate School and Law School parking lots. Daily parking passes are valid for one day only. Daily passes must be visibly displayed on the driver’s side on the vehicle dashboard. License plate numbers of vehicles must be written in ink on daily parking passes purchased from dispensing machines. Daily parking passes from dispensing machines are valid only on the date of purchase. It is a violation of this section to park a vehicle on the campus and display a daily parking pass without writing in the license number of the vehicle. Vehicles in violation of this regulation will be subject to citations and fines.
Motorcycles parked on the campus must be registered. The registration process for motorcycles is the same for cars. See The PermitStore. Motorcycles must park in areas reserved for motorcycle parking spaces. Motorcycles are not permitted to park in spaces for four-wheel vehicles.
Graduate Campus Parking
During academic year, you must display a parking tag between the hours of 7:00 a.m. to 7:00 p.m., Monday through Friday. Follow posted signage regarding available parking spaces. Please note that Faculty/Staff parking is reserved from 7:00 a.m. to 5:00 p.m. for individuals who display a Faculty/Staff parking tag. The West and East Loop parking lots are open to all valid permit holders at all hours. Parking is not enforced on the Graduate Campus on weekends.
Arriving Early for Class
All students are advised to get to campus early. Getting to campus 30 minutes before your class or work day begins greatly improves your chances of finding a parking spot and alleviates frustration.
- The Pioneer Express Shuttle is a free shuttle service for LC community members traveling between the main campus and downtown Portland. Schedules are posted near shuttle stops.
- Consider carpooling with others. Carpool parking is available throughout campus parking lots and the parking permits are discounted for those who choose to take advantage of carpooling.
- Consider taking transit. The College subsidizes 50% of the cost of monthly TriMet passes for bus, MAX light rail, and streetcar. This subsidy only applies for those who chose not to purchase a semester parking pass (regular or carpool).
- If you bike to campus, your bike must be parked and secured in bicycle racks or bicycle lockers at all times. Bicycles may not be attached or locked onto handrails, railings, signposts, or light posts. Bicycles may not be stored inside buildings unless specific bicycle storage areas have been designated.
For complete information on parking, visit: http://www.lclark.edu/offices/transportation_and_parking/overview/
For resources related to alternative transportation, visit: http://www.lclark.edu/offices/transportation_and_parking/transportation_options/
Students assume responsibility for conduct of their visitors. If a visitor is asked to leave a specific area of campus, it is the responsibility of the student host to cooperate with the Lewis & Clark official making the request.
Lewis & Clark may exclude all visitors from campus in times of impending or actual crises or emergencies, and may exclude any visitors from any area of the campus for any reason Lewis & Clark deems appropriate.
A person who has been suspended or dismissed from Lewis & Clark for disciplinary reasons, or whose record prohibits admission without special clearance, does not have visiting privileges on Lewis & Clark’s campus. Violators of this policy may jeopardize their readmission status and/or may be subject to legal or disciplinary action.
Campus Safety Officers may issue visitors a written Trespass Warning if presented with reasonable cause, including but not limited to:
- illegal activity (including minors in possession of alcohol, illegal drug use, etc.)
- failure to comply with Staff Directives
- other violations of College Policy
Visitors who have been issued a Trespass Warning will be escorted off of campus and instructed not to return; with the explanation that returning will result in arrest for Criminal Trespass.
Trespass Warnings may only be rescinded by the Director of Campus Safety or the Provost; appeals must be submitted in writing from the trespassed Individual to the Director of Campus Safety or the Provost.