Graduate Faculty Resources Handbook
Near the end of the term you will receive information regarding online grading. If you have taught for us in the last couple of years, you should have already received your ID, password and procedure. The registrar must receive grades from ALL instructors before they can be issued to students, so adhering to the deadline is important. You will find detailed online grading instructions elsewhere in this handbook. Please note that you will need to complete FERPA training in order to submit your grades. See “FERPA” in the Personnel section of this handbook for details on completing this important training.
- Registration policies including information on the following:
- Grading system (including how grades of A, B, C, etc. are defined)
- Withdrawl from course and programs
- Transferring credit
- Academic and professional conduct policies, including information about:
- Appealing grades
- Academic performance standards
Online Grading Instructions
You must submit grades to the Registrar’s Office online.
WebAdvisor is linked directly to our student academic record database, Colleague. This improves accuracy and makes it easier and more efficient for you to submit grades from most locations where you have Internet access (including overseas). This is the same system that students use to check their academic records, such as grades and schedule.
- Your WebAdvisor username is the first part of your lclark.edu email address (everything that appears before “@lclark.edu”; ex: if your email address is “firstname.lastname@example.org,” your username is “gradreg”)
- Your WebAdvisor password is your @lclark.edu email password
- Go to the Registrar’s website
- Click on WebAdvisor in the right-hand navigation.
- You will be asked to enter the login and password that you use to access your Lewis & Clark email (type your email login without the @lclark.edu).
- Select “Faculty”
- Click on “Grading”
- Select the term, i.e., 13/GU Grad-Summer 2013 (ignore the start end date boxes) and hit the Submit button.
- Select “Final Grades” from the pull down box.
- Click on the course and hit the Submit button.
- Enter your grades (once you enter a grade, you may change the grade but you may not clear that box once a grade has been entered). Do not enter an “Expire” date.
- After your grades are entered, hit the Submit button.
- If there is a problem, a message should appear explaining the problem. If you hit the Back button and get a “Data Missing” message, just hit the Back button a couple more times.
- Return to the menu and open up the Grading option to submit grades for the next course.
- Make sure that you log out of WebAdvisor when you are through entering grades.
Grades are due on the Tuesday or Thursday after the last day of the semester by 9 am.
Thursday morning, May 3, 2012, at 9:00 am, Spring 2012
Thursday morning: June 28, 2012, at 9:00 am, Summer Session 1
Tuesday morning: July 24, 2012, at 9:00 am, Summer Session 2
Tuesday morning: August 21, 2012, at 9:00 am, Summer Session 3
Tuesday morning: December 18, 2012, at 9:00 am, Fall 2012
Thursday morning, May 2, 2013, at 9:00 am, Spring 2013
Check to see if all names are on the list. If a student name is missing or if a student did not attend class, please leave the grade space blank and send an email to email@example.com
Please use one of the following: A, A-, B+, B, B-, C+, C, C-, D+, D, or F
Credit/no credit grades (same as pass/fail)
Please enter: CR for credit, or NC for no credit (CR is granted for A or B level graduate work only)
A grade of Incomplete (INC) may be given when circumstances beyond the control of the student prevent him/her from completing the course on time. It is the responsibility of the instructor, in consultation with the student, to decide whether the student has a legitimate reason for not completing the work on time. The date by which the Incomplete must be made up is one year following the last day of classes of the semester. Once the Incomplete is made up, the instructor must submit a Supplemental Grade Change form to the Graduate Office of the Registrar. An Incomplete grade that is not made up within the due date becomes a permanent grade of Incomplete.
A grade of Deferred (DFD) is a temporary designation normally used at the end of a semester for a course continuing for more than one semester. Assigning a DFD grade indicates that the student has been participating in the course at least up to the point the term has ended and the DFD grade is assigned. When the full sequence is completed, a student receives a grade.
If you have any questions, please don’t hesitate to contact the Graduate Registrar’s Office at firstname.lastname@example.org or by calling (503)768-6030.
The Graduate School is located in Rogers Hall.
Dean Scott Fletcher