Lifecycle of a Course Proposal

How to Submit a Course Change or New Course Proposal

1. Work with your program/department to identify program needs. Adjunct faculty must work with contract faculty on curriculum changes. Adjunct faculty are not permitted to submit curriculum change proposals.
2. Submit the new course or course change proposal through Course Inventory Manager (CIM). You are strongly encouraged to consult with your department, the Registrar, and the offices responsible for maintaining your accreditation and, if applicable, TSPC, status as you prepare the proposal. Failure to do so often results in oversights and proposals being returned, prolonging the submission process. (You can save the form without submitting it while you have discussions.) You are also invited to talk to a member of the committee at any time to discuss your proposal.
3. Finalize proposal and “save and submit” it online. The proposal will automatically be forwarded to your department chair; the chair’s approval verifies that appropriate departmental review has taken place.
4. After the chair approves the proposal it is forwarded to the curriculum committee for consideration.
5. Committee reviews proposals

If Committee accepts proposal:

• Proposal author will be notified by committee chair
• Proposal is sent to dean for final approval
• Approved proposal is added to a master list of approved course changes
• Registrar’s office makes approved changes to course in Colleague course database
• Communications director collects approved changes for subsequent year academic catalog

If Committee does not accept proposal:

• Proposal author will receive an automated email notifying them that the proposal has been rolled back. A detailed explanation for the rollback will be included in the email. 
• Proposal author may then revise proposal in light of committee concerns and resubmit it. Depending on the change, the resubmitted proposal may require re-review by the chair, registrar, catalog editor, and committee.  

What are the most common reasons that the committee rolls back a proposal for revisions and resubmission?

1. Incomplete information, especially missing or incomplete descriptions of why the change is being requested, missing context for the change (i.e., how the change affects a program requirement), and missing approval from department chairs or other necessary signatories.
2. Inconsistent information between proposed change and supporting documentation.
3. Course description entered into CIM does not match exactly what is on the syllabus.
4. More explanation is needed regarding the purpose, structure, conceptual framework, grading policy, major assignments, readings, and/or resources.
5. Syllabus with outdated, missing, or incomplete information. (see syllabus guidelines)
6. Forms turned in after January 15.