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Curriculum Changes

Note: Adjunct faculty must work with contract faculty on curriculum changes. Adjuncts will not be able to submit curriculum change proposals.

Important deadlines

  • February 1: Deadline for all proposals to be submitted to the curriculum committee for the coming academic year (May 1 —> April 30).
  • May 1: The new academic year officially begins and the catalog for that year is published.
Curriculum committee schedule

In order for a change request to be reviewed at the next committee meeting, it must be submitted no later than two weeks prior to the meeting date. All change proposals for the 2019/20 catalog must be submitted by February 1, 2019.

The schedule of upcoming meeting dates and due dates is outlined below.

September 19, 2018

September 26, 2018

October 17, 2018

Remaining meeting dates are TBD.

Submitting course and program change proposals

New course and course change proposals
The Curriculum Committee requires an updated syllabus submitted with every course change form.

We expect submitted syllabi to follow the GSEC Syllabus Guidelines on our website: Not following these guidelines will delay the approval process.

The committee looks carefully at the “Rationale” section of the course change proposal to ensure that reasons for the change are clear and that evidence and/or data are included as appropriate.

Program change proposals

Download the Curriculum Cycle graphic [PDF]

Curriculum Change FAQs

What happens with a faculty member or program/department proposes a change to the curriculum?

Step 1: Work with your program/department to identify program needs

Step 2: Write curriculum change proposal using online form. You are strongly encouraged to consult with your department, the Registrar, and the person responsible for maintaining your accreditation status as you prepare the proposal. (You can save the form without submitting it while you have discussions.) You are also invited to talk to a member of the committee at any time to discuss your proposal.

Step 3: Finalize proposal and “save and submit” it online. The proposal will automatically be forwarded to your department chair; the chair’s approval verifies that appropriate departmental review has taken place.

Step 4: After the chair approves the proposal it is forwarded to the curriculum committee for consideration.

Step 5: Committee reviews proposals

Committee accepts proposal

  • Proposal author will be notified by Registrar’s office
  • Proposal is sent to dean for final approval
  • Approved proposal is added to a master list of approved course changes and distributed to department chairs and office staff by dean’s office (also available on Webdisk)
  • Registrar’s office makes approved changes to course in Colleague course database (i.e., WebAdvisor)
  • Communications director collects approved changes for subsequent year academic catalog

Committee does not accept proposal

  • Proposal author will be notified of the return of the proposal by a member of the committee, who will discuss with them the reasons for the committee’s concerns/suggestions/requests.
  • Proposal author may be invited to revise proposal in light of committee concerns and resubmit it. Depending on the change, the resubmitted proposal may require re-review by the chair, registrar, catalog editor, and committee.  

What are the most common reasons that the committee rolls back a proposal for revisions and resubmission?

  1. Incomplete information, especially missing or incomplete descriptions of why the change is being requested, missing context for the change (i.e., how the change affects a program requirement), and missing approval from department chairs or other necessary signatories.
  2. Inconsistent information between proposed change and supporting documentation.
  3. More explanation is needed regarding the purpose, structure, conceptual framework, grading policy, major assignments, readings, and/or resources.
  4. Missing, outdated, or incomplete syllabus (see syllabus guidelines)
  5. Missing program change form (Must be included with all change proposals to required courses and uploaded along with syllabus into the Course Inventory Manager (CIM))
  6. Forms turned in after February 1.

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