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Graduate School Registrar

Withdrawing from All Courses / Applying for a Leave of Absence

Withdrawing from All Courses

To request a withdrawal from all courses students need to obtain a request form from the Graduate Registrar’s Office in Rogers Hall Room 301 or select Graduate Withdrawal/Leave of Absence Form from below. Email, fax or mail the completed form to the address or number given below or return the form to the Registrar’s Office (there is an After Hours Drop Box that is located on the 3rd floor of Rogers Hall. The box is on the hall wall outside the Registrar’s Office Room 303).

Lewis & Clark College
Graduate School of Education and Counseling
Registrar’s Office
MSC Box 90
Rogers Hall Room 301
0615 SW Palatine Hill Road
Portland, OR 97219-7899
Fax: (503) 768-6035
Email: gradreg@lclark.edu

The date the Registrar’s office receives the signed Withdrawal/Leave of Absence Form is the date used for adjusting charges. For students who find it necessary to withdraw from the College, the Tuition Adjustment Policy after the end of the add/drop period is:

  • 0% - 1.0% of course completed – Reverse 100% of tuition charges
  • 1.01% - 10.0% of course completed – Reverse 80% of tuition charges
  • 10.01% - 25.0% of course completed – Reverse 50% of tuition charges
  • 25.01% - 50.0% of course completed – Reverse 25% of tuition charges
  • 50.01% or more of course completed – No reversal of tuition charges

Note: When dropping a course after the first day of class, individual section fees are nonrefundable and will not be prorated.

Financial Aid Withdrawal Policy: For students who have received federal financial assistance and who formally withdraw from the College, a calculation according to federal regulations is performed to determine which funds are to be returned to the appropriate program(s) by the School and/or the student.

If you receive a cash disbursement from your student account as a result of financial aid funding and then subsequently withdraw from the College, you may be required to repay the cash disbursement to Lewis & Clark College in order to refund the applicable financial aid programs. The amount of federal financial aid repayment is calculated based on the number of days in the semester you do not attend as a result of your withdrawal.

Refunds may be issued only after the request form has been processed by the Graduate Registrar’s Office. The date the Registrar’s Office receives the signed Withdrawal Form is the date used for assessing charges and the amount of any tuition credit. Tuition credit for a complete withdrawal is prorated in accordance with the amount of time the student has been in school for the semester.

Financial aid recipients are encouraged to contact the Office of Financial Aid at 503-768-7090 or fao@lclark.edu before withdrawing, as eligibility for financial aid may be affected.

Applying for a Leave of Absence

To apply for a leave of absence, obtain a request form from the Graduate Registrar’s Office in Rogers Hall Room 301 or select Graduate Withdrawal/LOA Form from the box below.  Email, fax or mail the completed form to the address or number given below or return the form to the Registrar’s Office (there is an after hours drop slot on the 3rd floor of Rogers Hall between rooms 301 and 303).

Lewis & Clark College
Graduate School of Education and Counseling
Registrar’s Office
MSC Box 90
Rogers Hall Room 301
0615 SW Palatine Hill Road
Portland, OR 97219-7899
Fax: (503) 768-6035
Email: gradreg@lclark.edu

If a student wishes to leave Lewis & Clark College for a period of time, it is possible to request a leave of absence. If a leave is granted, the student is allowed to return to the College without a formal readmission application. Except for extraordinary circumstances, the maximum leave that may be granted is for one year. If the leave is for one year or less, all academic requirements in effect for that student at the time the leave is granted remain in force upon the student’s return. The leave should be requested prior to the beginning of the semester to be taken off, but exceptions may be made in the case of extenuating circumstances. Programs of study must be completed within five years of matriculation, and approved leaves of absence do not affect this requirement.

Students who have not been given a leave of absence and who remain unenrolled for 12 months, or who return after a period of time exceeding that granted in the leave, may, at the discretion of their academic department, be required to apply for readmission to the Graduate School of Education.

Please note the following:

  • If you are a recipient of Financial Aid and are taking a leave of absence of 6 months or longer, it could affect your loan payback. Contact the Office of Student Financial Services to be certain you understand the terms of your financial obligations.
  • Contact Student and Departmental Account  Services to make certain your account is settled prior to leaving the College.
  • If you plan to enroll in courses elsewhere, consult with your advisor and the Graduate School Office of the Registrar to be sure that the credits you plan to complete will transfer. Transcripts of all completed coursework should be sent to the Office of the Registrar prior to returning to the College.
  • Prior to the semester in which you wish to re-enroll, you must contact (a) your advisor and department chair to arrange for the completion of your program, and (b) the Office of the Registrar to provide updated information regarding address changes and to request that your registration account be re-activated.

Should your plans for returning change for any reason, you should inform the department chair and the Office of the Registrar.

If you have any questions please call us at 503-768-6030 or email at gradreg@lclark.edu.

Form

Graduate School Withdrawal/Leave of Absence Request form [PDF]

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Graduate School Registrar

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