Forms and Resources

Resources on the Graduate Campus

• Graduate School Administrative Services
  Graduate School Administrative Services is the graduate school’s link to the institutional Business Office and provides support for the everyday operation of the graduate school, for everything from travel reimbursements to facilities requests (door keys, phones, furniture, and other physical plant matters).

• Room Reservations
  Joanie O’Brien (x6031, jobrien@lclark.edu) is the contact if you need to schedule a room for a make-up class or event.
• Staff Support
  Each department has staff support. Your department chair or program director will let you know who your support person is and the type of work this person is responsible for in the department.

• Adjunct Faculty Handbook
  The Adjunct Faculty Handbook provides resources and information for adjuncts, who may not be on campus as frequently as other faculty.
  

Curriculum and Syllabus Resources

• Course Syllabus Template
  This document outlines the required elements for all course syllabi (pdf).
• Disability Services Statement
  Faculty should consider adding the following language about student access to support services to all each course syllabus:
  If you have a disability that may impact your academic performance, you may request accommodations by submitting documentation to the Student Support Services Office in the Albany Quadrangle (x7156). After you have submitted documentation and filled out paperwork there for the current semester requesting accommodations, staff in that office will notify me of the accommodations for which you are eligible.

• New Course / Revised Course Proposal Forms
  Deadline for changes to the Summer 2011-Spring 2012 curriculum: February 1, 2011.
  
  • We no longer use major and minor course change forms on paper! Changes to existing courses, adding courses, or deactivating courses occurs through the Course Inventory Management website online:
    http://future-docs.lclark.edu/cim/
    (Log in with your lclark email user ID and password. Instructions can be downloaded here.)
  • Program CHANGE Proposal Form [MS Word form; updated Jan. 2011]
  • NEW Program Proposal Form [MS Word form; updated Jan. 2011]
  • Curriculum Cycle explanation [PDF]
    Graphic representation of the process and timing of curriculum changes
  • FAQs about curriculum changes [PDF]
    (How long do changes take to go into effect? What happens when a proposal is submitted to the Curriculum Committee? What signatures do I need? Etc.)

Annual Program Reports

• Please use the forms below to produce your Annual Program Report.  Material used in the preparation of this report may be taken from (or used in) accreditation reports and revisions of the GSEC Strategic Plan. Submit your Annual Program Report to the Dean’s Office by email attachment (preferably as a Word document to facilitate compilation of GSEC data). Deadline: June 1.
  
  MS Word / PDF
  

Hiring a Research Assistant

• Form and process for hiring a student research assistant [PDF]

Campus Services

• Bookstore/Desk Copies
  To order books for a course, please use the online textbook requisition system.
  Please visit us at books.lclark.edu to submit your textbook order. If you have any questions, please contact the bookstore. Orders will also be accepted using a paper order form, by telephone, by visiting the bookstore, or by e-mailing the order directly to hrgillespie@lclark.edu.
  
  In addition to ordering the course materials required for your courses,
  The bookstore is also available to assist you with or gather the following information:
  
  • Research on titles/ISBNs, including imported publications
  • Checking for new editions
  • Contact information for publisher representatives
  • Custom-published, bundled, loose-leaf, or electronic versions of particular titles
  • Information regarding copyright and/or coursepacks
  • Classroom response systems or “clickers”
  • Course supplies such as lab notebooks, molecular model kits, access codes, study guides, etc.
  • Desk Copy Request Form
    Use the Desk Copy Request Form (pdf) to request desk or review copies of texts required for a course or under consideration for a course.
• Copy Center
  Any photocopying you need to do should be arranged ahead of time through your Department office and sent to the Copy Center, located on the campus of the College of Arts and Sciences. Copy Center personnel pick up and drop off projects in the third floor workroom of Rogers Hall during weekdays at 10:00 am and 4:00 pm. You will find the appropriate paperwork for the completion of your job in your Department’s workroom. Copy jobs can be submitted online at http://lccopyit/ dsf/.
• Faculty Web Pages
  Each faculty member at the Graduate School of Education and Counseling has a website which contains basic information including a professional biography, a listing of publications, academic credentials, a photo, and a personal message. These websites are a resource for current and prospective students and other visitors to the graduate school website and are customized according to your personal preferences and needs. In order set up your website, contact Hanna Neuschwander (hanna@lclark.edu, x6054)
• Information Technology
  Information Technology (IT) staff is available to assist you in setting up your email account. Please feel free to email the IT Help Desk (consult@lclark.edu) or call x7225 if you would like assistance. IT staff are also available in Rogers Hall. You can leave a help request on the bulletin board outside Rogers 214. Web email is available from any off-campus computer. Thunderbird, the College’s preferred email software client can be downloaded online. A virtual drive with one gigabyte of storage is available from Webdisk. Email passwords can be changed, out-of-office messages set, email forwarded, and computer training classes scheduled from the Information Technology Web site.
• Mail Services
  Faculty mailboxes are located in the workroom on your department’s floor in Rogers Hall. Outgoing mail is picked up from the appropriate receptacles in these rooms daily at 2 p.m. Mail is delivered to the graduate school once a day by Mail Services.
• Parking and Transportation
  The Transportation Office requires that all faculty and staff register with the school any car(s) they plan to drive to and park on campus. Once you’ve registered your car you don’t need to register again unless you have a new car or your license plate numbers change. You can register online. In order to register your car you will need to enter your Lewis & Clark ID number.
  From September through April, the college has a parking fee for those parking prior to 7:00 p.m. on weekdays. Parking Permits can be purchased through the Transportation and Parking office, or HR staff can provide you with a form to have a monthly charge withdrawn from your pay on a pre-tax basis.